Refugee UN Volunteer Admin Assistant
Application deadline 10 months ago: Thursday 11 Nov 2021 at 00:00 UTCOpen application form
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
Refugee UN Volunteer
Within the delegated authority and under the supervision of the Associate Admin Officer or his/her designated mandated representative(s), the UN Volunteer will:
• Assist in processing personnel entitlements, issuing contracts and maintaining personnel files; • Attend meetings on day-to-day administrative matters; • Provide support for the management of movements of UNHCR staff and the updating of their attendance records, leave plans, overtime format to be specified; • Assistance in the requisitioning of office supplies, equipment and distribution, as well as appropriate inventory records; • Provide support for the administrative formalities related to the organization of travel and the issuance / renewal of visas, travel, and other similar documents; • Write correspondence and reports, as appropriate, on general administrative or specialist tasks which may be of a confidential nature in the area of assigned responsibility; • Organize appointments and keep the supervisor's calendar up to date, receive visitors, provide guidance to requests for information or other administrative needs of the Office; • Maintain the address book of UNHCR staff, administrative authorities and national or international officials; • Help the Management in the organization or management of the offices and the Guest House (residence); • Facilitate the various official missions of UNHCR staff and other relevant persons of concern to UNHCR; • If necessary, prepare and submit for the signature of the Management, the attestations, and certificates for the staff members of the Sub-Delegation;
• Help to process files relating to the MIP (Medical Insurance Plan) and various other requests from UNHCR staff; • Perform any other tasks / functions deemed necessary or delegated by the Office Manager and / or the Supervisor in order to meet the level of services in the organization
• Adaptability and Flexibility • Commitment and Motivation
Required Education Level: Secondary Education Required Experience: 36 months
As this is a Refugee UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.