Records and Archives Section Intern

Hardship Level (not applicable for home-based)

H (no hardship)Family Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

InternshipTarget Start Date

2024-05-15Job Posting End Date

April 30, 2024Terms of Reference

Organisational context

Established in 1996, the Records and Archives Section of UNHCR manages UNHCR records during their life cycle in paper and digital format. The archives contain information from the founding of the organization in 1950 to the present day. They also hold several pre-UNHCR collections, which provide valuable background to the development of protection work.

The position

We are seeking an individual with an eye for detail, a passion for research and an interest in a career in the archives sector to complete an internship within the UNHCR Records and Archives Section. The Research and Access Unit works to research and answer enquiries using the written history and institutional memory of UNHCR, selects and prepares material for long-term preservation and manages a busy reading room for welcoming visiting researchers to UNHCR’s HQ, as well as assisting UNHCR’s operations to access UNHCR’s knowledge bases for their day-to-day work. You will work closely with the Archivists to document collections of records, conduct pieces of research and answer enquiries, digitize records on demand and undertake conservation and preservation tasks.

Duties and responsibilities

• Create finding aids for unlisted collections • Assist in Preservation Projects • Undertake research tasks • Assist in the Records Management tasks • Support the Digital Preservation programme • Assist in external engagement events, web/social media content and publications • Other duties (compilation of statistics, research, supervising researchers, retrieving and re-shelving files, administrative tasks, outreach tasks) Essential minimum qualifications and professional experience required Recent graduate or current student in a graduate/undergraduate school programme from a university or higher education facility in • Records and archives management; • Information management; • History or related discipline; Working knowledge of English is essential for this position, with an understanding of other languages being desirable, in particular French, German and/or Spanish.

In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Recent graduates (those persons who completed their studies within one year of applying) or current student in a graduate/undergraduate school programme from a university of higher education facility accredited by UNESCO; and • Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization. Please note that candidates who have immediate relatives (father, mother, son, daughter, brother or sister) working as staff members of UNHCR are not eligible.

Location

The successful candidate will be based with the team in the UNHCR Headquarters in Geneva, Switzerland. This internship is not suitable for a remote-working arrangement.

Conditions

The internship is for three months, with the possibility of extension of up to 6 months. The start date is planned for May 2024, however a different start date may be possible if agreed in advance. The internship can be done on a full-time (40 hours per week) or part time (20 hours per week) basis, to be agreed in advance.

Allowance: Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, insurance and local transportation.Standard Job Description

Required Languages

English,

,

Desired Languages

,

,

Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

This position doesn't require a functional clearance Home-Based

No