Record Appraisal Intern

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

Remote - Full time

Expected duration

3 months to start on 1 May 2024

Duties and Responsibilities

The position of Record Appraisal Intern is located in the Information Systems Management Section (ISMS) of the International, Impartial and Independent Mechanism to Assist in the Investigation and Prosecution of Persons Responsible for the Most Serious Crimes under International Law Committed in the Syrian Arab Republic since March 2011 (IIIM), located in Geneva, Switzerland. The intern will report to the Acting Head of the RMU and the Chief of ISMS and the intern will contribute to the Record Retention and Record Appraisal on the IIIM Records. The duties of the interns will be to: • Review the non-sensitive/non-confidential SharePoint site to identify non-evidentiary records with archival value. • Evaluate the retention periods for identified records based on relevant policies and procedures. • Recommend appropriate disposition actions for identified records, such as destruction, transfer to another repository. • Assist the Records Management team in updating records retention schedules. • Prepare reports on the findings of the review.

Qualifications/special skills

Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Interested candidates must be pursuing or have pursued their degree in areas related to this job opening - information governance, library sciences, information management, records/archive management, information science, or a related field. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Is your field of study in information governance, library sciences, information management, records/archive management, information science, or a related field.? Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Applicants must be proficient in Microsoft 365 environment and applications including SharePoint, Teams, Planner, Ms PowerPoint and MS Word.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for this internship.

Additional Information

ASSESSMENT A complete online application including all of the documents listed below is required. Please note that documents may only be in English, and that incomplete applications will not be reviewed. 1. Two (2) letters of recommendation. 2. Copies of university/law studies transcripts (including courses taken and grades received). 3. A sample of the applicant's written work in English preferably in a field relevant to the work of the IIIM and no longer than ten pages. 4. A cover letter setting out motivation of the candidate and dates of availability. Short-listed candidates may be contacted by the hiring team directly if further information is needed during the review of their application. Due to the high volume of applications received, candidates who have not been short-listed will not be contacted. SPECIAL NOTICE Interns must keep confidential any and all unpublished information obtained during the course of the internship and not publish any reports or papers based on such information except with the explicit written authorization of the Head of the IIIM. Interns are bound by the same duties and obligations as staff members, and the information to which an intern has access in the course of the internship must not be divulged to external parties. There should be no expectation of employment by the United Nations or the IIIM upon completion of the internship. IIIM interns are responsible for all internship-related expenses that they incur. The United Nations accepts no responsibility for costs arising from accidents and/or illness incurred during an internship. Therefore, upon award of an internship, interns are responsible for securing adequate insurance coverage and are required to sign and return a statement confirming their understanding and acceptance of these conditions of service. For in-person internships, candidates of certain nationalities must obtain a visa authorizing their stay in Switzerland before they depart for Geneva to begin their internship. While this is the overall responsibility of the selected candidate, the IIIM will provide information and supporting documents in this regard. All internship recruitment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits interns regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. Fulfilment of the responsibilities of this position may necessitate engagement with material and/or information that may be distressing.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.