Receptionist/Logistic Clerk (Cancelled)

Logistics & Procurement

Overview

Provide receptionist and administrative support

You have:

• Secondary school education degree or diploma in administration and logistics.
• At least two years of experience in administrative work and logistics support as well as clerical work.
• Fluency in Arabic languages required (writing, speaking, reading) and knowledge of English is an advantage.

Result of Service Provide receptionist and administrative support to the RC office - Receive, file electronically and record incoming mail/pouches to RC Office in a register; - Receive guests to RC office from main entrance/security at ground floor and accompany them to RC office concerned staff; - Prepare VIP access waivers for Un guests and deliver to UNDSS; - Assist office staff in filing, photocopying and maintaining required records. - Assist in the mailing and distribution of publications and payment of bills, as required. - Provide logistical and general administrative support to the preparation of workshops, training and other activities and reservations of meeting rooms.

Provision of logistical support services - Provide logistical support in the Clearance of goods, vehicles and equipment from the customs; - Process travel visa requests and other documentation from the relevant embassies; - Coordinate the issuance of diplomatic residence VISAs for all international staff members and their dependents and UN visitors, the Vehicle license for all official Vehicles and international staff Vehicles, the driving license for international staff member and MOFA diplomatic ID cards for all international staff members. - Assist with transportation of UN Resident Coordinator Office Staff when needed. - Maintain record of RC Office Vehicles, rented vehicles kilometer and movement, fueling and sanitization log;

Provide administrative support for asset in the RC office - Receive, inspect and verify all incoming equipment, furniture and supplies and scheduling deliveries to users. - Monitor and manage office supplies and assure timely provision of office equipment and stationary; - Assist in tagging all furniture/equipment upon receipt from the supplier; update of non-expendable property inventory record and track movement of furniture pieces.

Facilitate RC Office maintenance services - Communicate requests to building manager to ensure timely maintenance of RC Office repairs and maintenance by coordinating and working with building manager. - Coordinate with cleaning services company and Gardener to ensure daily cleaning and COVID19 sanitization of the Resident Coordinator Offices; - Ensure minor furniture repairs, troubleshooting and adjustment of locks of cabinets, drawers, closets, desks and door locks; - Maintain all records of the repair and maintenance works conducted in the RC offices; - Report all defects, malfunctions and damages in the RC Office to the Administrative Associate, The Building Manager and OMT Chair as required;

Work Location Kuwait

Expected duration one year from 1 January-31 December 2022

Duties and Responsibilities Provide receptionist and administrative support to the RC office - Receive, file electronically and record incoming mail/pouches to RC Office in a register; - Receive guests to RC office from main entrance/security at ground floor and accompany them to RC office concerned staff; - Prepare VIP access waivers for Un guests and deliver to UNDSS; - Assist office staff in filing, photocopying and maintaining required records. - Assist in the mailing and distribution of publications and payment of bills, as required. - Provide logistical and general administrative support to the preparation of workshops, training and other activities and reservations of meeting rooms.

Provision of logistical support services - Provide logistical support in the Clearance of goods, vehicles and equipment from the customs; - Process travel visa requests and other documentation from the relevant embassies; - Coordinate the issuance of diplomatic residence VISAs for all international staff members and their dependents and UN visitors, the Vehicle license for all official Vehicles and international staff Vehicles, the driving license for international staff member and MOFA diplomatic ID cards for all international staff members. - Assist with transportation of UN Resident Coordinator Office Staff when needed. - Maintain record of RC Office Vehicles, rented vehicles kilometer and movement, fueling and sanitization log;

Provide administrative support for asset in the RC office - Receive, inspect and verify all incoming equipment, furniture and supplies and scheduling deliveries to users. - Monitor and manage office supplies and assure timely provision of office equipment and stationary; - Assist in tagging all furniture/equipment upon receipt from the supplier; update of non-expendable property inventory record and track movement of furniture pieces.

Facilitate RC Office maintenance services - Communicate requests to building manager to ensure timely maintenance of RC Office repairs and maintenance by coordinating and working with building manager. - Coordinate with cleaning services company and Gardener to ensure daily cleaning and COVID19 sanitization of the Resident Coordinator Offices; - Ensure minor furniture repairs, troubleshooting and adjustment of locks of cabinets, drawers, closets, desks and door locks; - Maintain all records of the repair and maintenance works conducted in the RC offices; - Report all defects, malfunctions and damages in the RC Office to the Administrative Associate, The Building Manager and OMT Chair as required;

Qualifications/special skills Academic Qualifications: Secondary school education degree or diploma in administration and logistics. Experience: At least two years of experience in administrative work and logistics support as well as clerical work. Language: Fluency in Arabic languages required (writing, speaking, reading) and knowledge of English is an advantage

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: careers.un.org