Receptionist‐cum‐Storekeeper

Contract

This is a G-1 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 0 years of experience, depending on education.

Salary

The salary for this job should be more than 535 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Dhaka Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: General Administrative Support Type of contract : Non Staff Level : Level 1 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 26-MAR-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the direct supervision of the Manager of Finance & Administration and overall guidance of the Head of Office, the Receptionist‐cum‐Storekeeper provides support to office operations, performs the duties in the front office and provides full range of support in the office store management. Need to work in close collaboration with the Administrative Unit, Programme staff and other UN agencies staff to exchange information and ensure consistent service delivery. **Summary of Key Functions:** 1\. Provision of Front-desk Service and Telephone Communications Services; 2\. Support in Store and Inventory Management; 3\. Provide Administrative and Logistic Support; 4\. HR and Finance Support ; 5\. Support to knowledge building and knowledge sharing. 01. Provision of Front-desk Service and Telephone Communications Services: -------------------------------------------------------------------------- - Monitoring of all visitors to the office and assist them by providing directions and accurate information; - Operation and management of the telephone switchboard in accordance with appropriate protocol; - Regularly check and test of all lines in support with the vendor/service provider; - Maintenance of recording information in the PABX system; - Arrange solution of minor technical problems and reporting to telephone service provider for regular maintenance and repair; - Management and planning of the front desk coverage; - Liaise with Security Personnel in association with office staff for handling visitors/guests, as necessary in order to ensure the provision of an efficient and effective service; - Collection and update of UN/UNESCO staff information ensuring all data and information is correct and accurate; - Update of the telephone list and addresses of the Government, International Organizations, Embassies, INGO, and other Important contacts of counterparts; 02. Support in Store and Inventory Management: ---------------------------------------------- - Supervise and participate in receiving, purchasing within delegated authority, ordering, stocking and issuing office supplies: - Maintain up-to-date and accurate inventory records; - Support to the annual physical inventory verification exercise by checking the accuracy of records and location of property; - Keep strict delivery control of stationery and other consumables; Maintain register for publications and stationeries stock; file relevant documents; - Maintain office publications display areas in consultation with programme team; 03. Provide Administrative and Logistic Support: ------------------------------------------------ - Manage requests and records of national and international outgoing courier services and maintain control over courier invoices; - Ensure daily incoming register and deliverance of incoming correspondence, e-mail, courier and faxes adhering to established procedures; - Route incoming letters /documents bills to relevant section person. - Maintain monthly record of receiving newspapers; - Act as alternate to the General Services Administrative person in charge of registry; - Support to meeting/workshop/seminars for arranging logistics and catering; 04. Support to knowledge building and knowledge sharing: -------------------------------------------------------- - Participation in trainings for the operations/project staff; - Sound contributions to knowledge networks and communities of practice/teamwork; - Perform other duties as and when necessary as directed by the Head of Office/Supervisor. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Required Skills and Experience** **Education:** - Minimum Bachelor’s degree in any discipline, preferable with relevant training or diploma. **Experience(s):** - Minimum 2 years of progressively responsible for front desk, secretarial, administrative, store management experience is required at international or national organizations; - Experience in working with United Nations/Embassies or international development agencies would be an advantage. **Language Requirement(s):** - Excellent written, oral and listening skills in English - IELTS desirable. **Application Submission Procedure(s):** ---------------------------------------- Interested individuals in possession of the required qualifications, skills, competencies and experiences are requested to submit application(s) **on or before 26 March 2022**. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*