Reception Administrator

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IRC - The International Rescue Committee

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BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC-UK

Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high-quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. IRC-UK comprises of over 150 staff across five departments.

The IRC also has offices in Berlin, Bonn, Brussels, and Geneva.

The Purpose of the Role

Support the operations functions within the London Headquarters and contribute to effective management of our workspace.

Scope and Authority

Authority:

- None

Responsibility for Resources:

- Responsible for daily activities of the workspace both office a virtual environment

Key Working Relationships

- Reports to Workspace and Procurement Manager.

KEY ACCOUNTABILITIES

Support the daily functions of the London HQ Workspace

- Creation and Issuing of ID Badges, Access Fob and Locker allocation and inventory - Arranging new starter packs - Report issues that may require assistance from the Building management and Security teams - Reception duties - Answering, screening, and forwarding phone calls. - Meeting and greeting visitors (internal and external) - Booking meeting rooms, arranging catering, and set up meeting space - Arranging couriers and handling deliveries - Keeping the reception area tidy and functional. - Keeping Kitchen and break area tidy - Replenishing catering supplies - Ordering workspace supplies - Sorting and distributing post. - Maintenance Reception Guide and Visitor information - Willing to take on Fire Marshal and First aider duties - Travel Insurance monthly records - Adhoc Administration tasks

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

- Strong emphasis on accuracy and detail - Willingness to go the extra mile - Strong written communication skills - Ability to handle multiple needs simultaneously to meet goals and deadlines - Proficient in Microsoft Office programs, such as Excel and office 365 - Good time management and organizational skills - Be a great teammate - Good numerical skills. - Commitment to IRC’s values

Experience and Desirables:

- Proven experience of working within an office environment and front of house

You must have the right to work in the UK.

IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

#IRC-Europe

Added 2 years ago - Updated 1 year ago - Source: rescue.org