Receiving and Inspection Assistant

Volunteering Logistics & Procurement

Overview

Assist in managing receiving and inspection operations effectively

You have:

• Experience in supply chain management and warehousing operations is required.
• Proficiency in inventory management systems such as SAP is mandatory.
• Ability to analyze data and create reports.
• Strong communication and interpersonal skills are essential.
• Experience in working with international organizations or UN is preferred.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Organization Stabilization Mission in the DR Congo (MONUSCO) was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). – http://monusco.unmissions.org.

Under the direct supervision of the Supply Officer, the duties of the Receiving and Inspection Assistant will include but are not limited to the following:

• Liaise and monitor inbound shipments and subsequently advise the Integrated Warehouses on resource requirements such as manpower, Material Handling Equipment (MHE) needs and Space allocation and utilization in the warehouses; • Assist in the tracking and monitoring of status of contracts and Purchase Orders (POs) in coordination with Procurement in order to plan the receipts of goods into the Warehouses; • Liaise with MOVCON and Transport Unit on daily basis on movements of mission cargo, track, monitor and coordinate timely delivery of all incoming and outgoing cargo while ensuring the full utilization of transport resources; • Analyze and access the requirement and the mobilization of resources such as MHE and Individual Contractors (ICs), ramp space at the IWs for receipt of incoming goods; • Advise IWs of incoming cargo for preparation of resources such as personnel for unloading and MHE required, to ensure availability of space in warehouse/distribution plans; • Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution; • Maintain and updates different boards for Transport Unit’s movements of goods, Joint Movement Coordination Cell (JMCC) aircraft movements, request space for backlog cargo and Cargo Movement Request (CMR) tracking; • Development and maintenance of transactions history files of assets using both manual and automated tools such as the Business Data Analytics reporting tools and SAP/UMOJA • Create customized views through Business Intelligence or other reporting tools in order to analyze inventory status, as required; • Conduct accurate inventory performance analyses using the various metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analyses, excess inventory analysis, ranking (ABC) analysis, etcetera; • Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures applied in Warehousing Operations, while ensuring accountability and proper tracking mechanisms to meet the expected organizational standards and goals; • Identify and implement solutions to problematic areas of asset control process and oversee an effective support process for asset control system and the control of UN property is sustained; • Verify the accuracy of the data recorded/updated in the assets control system, and Monitor stock and bin-card data as captured in the Inventory Management System (SAP/UMOJA); • Monitor the Inventory Management System to ensure that all non-expendable items that have been received in the mission are entered and records updated by Receiving & Inspection Unit; • Monitor the assets and material in the Integrated Warehouses and Identify discrepancies in the inventory, and liaise with asset holders to resolve problems, whenever required; • When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the Volunteer is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, formal and on-the-job training; • Perform any other related task as required by the supervisor. • When working with national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;

• Perform other related duties as may be required.

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

property management, warehousing management, inventory management and control systems, Receipts and Inspections, and/or background with relevant experiences practical experience in private industry, governmental organization. Knowledge, experience and understanding of policies and procedures relating to the UN field assets management.

As Uganda’s main international airport is located in Entebbe, it is the most common entry point into Uganda for international travellers, with direct connections to/from Addis Ababa, Amsterdam, Brussels, Cairo, Dar-es-Salaam, Dubai, Johannesburg, Juba, Kigali, Kinshasa, London, Nairobi and other destinations.

Entebbe is currently under Security Level 2, which is the warning and preparation stage to make sure that subsequent levels can be implemented smoothly (e.g. establishment of a coordination center). The Security Management Team (SMT) and other entities that are part of the security management/assessment system (e.g. wardens) meet regularly in order to monitor the security situation and to make preparations for subsequent stages. Security section and the Department of Safety and Security regularly informs all UN personnel and conducts briefings upon arrival to sensitize newcomers and updates on latest political and social developments.

There is a level 1 clinic on the Entebbe Support Base and there are several UN-cleared private hospitals in Kampala. Certain vaccinations are mandatory for UN personnel to enter Uganda, including yellow fever. It is possible that you be asked to provide proof of some/all of the vaccinations at Entebbe International Airport, though it is unlikely. Despite this, all UN Volunteers must ensure that they are up-to-date with appropriate vaccinations, and that these are clearly and properly endorsed in the yellow International Certificate of Vaccination.

Entebbe has been declared a family duty station for all UN personnel as of 1 July 2011. International schools and recreational facilities are available in Kampala and partly in Entebbe as well as markets and supermarkets .Upon arrival, the UNV Support Office will book temporary accommodation for the first few nights at the UN Volunteer’s expense (SIG is foreseen to this end), which can be extended or not at the UN Volunteer’s discretion until permanent accommodation is secured. Permanent accommodation can be found in Entebbe ranging between 500 and 800 US$ depending on size and location.

Various mobile phone companies operate in Uganda. SIM and top-up cards are widely available. UN personnel also have access to office internet and phone connections (including a PIN code that can be used for personal calls on a cost recovery basis).

Upon arrival a bank account has to be opened with a local partner bank (Barclays) in order to receive SIG and regular VLA payments. ATMs for major international cards are available in Entebbe and Kampala.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org