Re-advertisement) Programme Assistant (Communication, GS-5, Fixed-Term, UNICEF Thailand Country Office, Bangkok, Job No

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,760 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, better future.

Learn about what we do to create a fair chance for every child in Thailand, click here.

How can you make a difference?

The Programme Assistant for Communication plays a critical role in ensuring the smooth running of the Communication section for UNICEF Thailand. Under the supervision and guidance of the supervisor, this position provides a range of procedural, administrative, and operational support to the whole Communication team as it develops, implements, and monitors its work plans for children in Thailand and across the world.

Major Responsibilities

1. Administrative

• Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.

• Collecting invoices and filing documents for approval and thereafter processing in VISION.

• Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

• Supporting the management of administrative supplies and office equipment.

• Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

• Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

• Maintaining and updating a system which monitors the absence of staff.

• Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

• Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

2. Implementing partnership management:

• Supporting management of the implementation partnership with CSOs in line with the CSO Policy and Procedure and other relevant organizational policies, procedures and guidelines.

• Ensuring the required duties and responsibilities of the Partnership Review Committee Secretary are carried out as specified by the CSO Procedure and coordinated the timely processing (quality assurance) of the following umbrella programme cooperation agreements (PCAs) in conformity to global standards and CO specific requirements.

• Monitoring and reporting on the status of CSO partnerships implementation using corporate tools and systems such as e-Tools and InSight including their roll-out.

• Supporting country office capacity and knowledge exchange on in-country implementing partnerships management.

Qualifications of Successful Candidate

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Work Experience:

• A minimum of five years of progressively responsible administrative or clerical work experience is required.

• Some experience in partnership management related activities, preferably in an international organization will be an asset

• Previous experience in UNCS an asset

Language and Computer literacy:

• Fluency in English and Thai (written and verbal) is required.

• Proven knowledge and ability to use computers also related applications as well as technology efficiently to perform the role.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) and Core Competencies required for this post are:

• Demonstrates Self Awareness and Ethical Awareness (1)

• Works Collaboratively with others (1)

• Builds and Maintains Partnerships (1)

• Innovates and Embraces Change (1)

• Thinks and Acts Strategically (1)

• Drive to achieve impactful results (1)

• Manages ambiguity and complexity (1)

Technical competencies/ Skills

• Thorough knowledge of UNICEF administrative policies and procedures.

• Strong organizational, planning and prioritizing skills and abilities.

• High sense of confidentiality, initiative and good judgment.

• Ability to work effectively with people of different national and cultural backgrounds.

• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint

• Strong office management skills.

To view our competency framework, please visit here.

Successful candidate will be offered an attractive remuneration package under the UN system.

Only shortlisted candidates with pre-screening according to child safeguarding will be contacted and advance to the next stage of the selection process.

Please send application no later than 15 Octo****ber 2023.

For gender balance in the workforce, male qualified candidates are highly encouraged to apply.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We make sure you and your loved ones receive the resources and care that you need to thrive. Our offer includes a wide range of benefits to our staff, including reasonable accommodation for persons with disabilities. Our contracts, wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

• Annual leave, Family emergency leave, Sick leaves, maternity, paternity, adoption leave, medical and dental insurance, pension.
• Career support, learning and capacity development, staff wellbeing programme including mental health, breastfeeding policy, flexible work arrangements, family support, and security etc.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates are highly encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.