Re-advertisement: Administration Officer, FT NOA, Cox's Bazar

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

JOB RELATED KEY INFORMATION:

Job Title: Administration Officer, FT NOA, Cox's Bazar

Grade: National Officer, NOA

Type of Contract: Fixed Term

Duration of contract: 12 months, renewable

Vacancy Number: 316806

Date of Publication: 16 January 2023

Deadline of publication: 29 January 2023

TERMS AND CONDITIONS:

No of Position: Two (2)

Duty Station: Cox's Bazar

Nationality: Bangladeshi only

Monthly Salary: As per UN salary scale

JOB PURPOSE

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services. 2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives. 3. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making. 4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services. 5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy. 6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities. 7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries. 8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices. 9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 10. Other as required.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION: University degree in Business/Public Administration or other relevant field relating to office management and administration.

EXPERIENCE: At least 5 years of experience in Administration with minimum of 3 years of professional experience in the similar field.

LANGUAGE: Strong communication skill in English and Bangla

KNOWLEDGE & SKILLS:

• Has gained experience in administration. • Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work. • Has provided coaching or training to new staff members within area of expertise.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Capability Name Description of the behaviour expected for the proficiency level Business Support Services & Reporting Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience. Internal Controls & Risk Management for Administration and Engineering Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction. Resource Management for Administration and Engineering Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. Specialised Knowledge in Administrative Services Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise. Customer Focus Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

HOW TO APPLY:

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).

Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

This email is only to be used for any accessibility requirement in terms of application and not for sending the application itself.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in **the WFP LEADERSHIP FRAMEWORK, namely****:

• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

DEADLINE FOR APPLICATIONS

Sunday, 29 January 2023.