Re - Advertised - Supply Chain Officer (Procurement and Fleet)

Contract

This is a DRC - National contract. More about DRC - National contracts.

Job title: Re_advertised -Supply Chain Officer (Procurement)

Reporting to: Country Supply Chain Coordinator

Location: Kampala

Overall purpose of the role:

The Supply Chain Officer – Procurement main objective is to provide efficient and effective procurement implementation and smooth running of procurement operations according to DRC’s internal and donor procedures, as per the Operations Handbook and Quality Standards contained within.

KEY DUTIES AND RESPONSIBILITIES

• Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook Volume on Procurement Management, local law, and donor requirements.
• Advocate with program teams in Kampala and the field (offices assigned) for procurement planning, in line with DRC Operations Handbook and Area Performance Indicators (APIs), this includes participating in the process of procurement planning with Program Managers and Country Supply Chain Manager as requested.
• Manage normal procurement tenders for Requests for Quotation and Invitation to Bid National Open tenders on behalf of the Field Offices under assignment in collaboration with the County Supply Chain Manager.
• Manage all Purchase Requisitions received from the Kiryandongo, Adjumani, Moroto, Agago, and Kyaka II area offices and process the procurements according to the East Africa Regional Procurement Thresholds Table, adhering to the procurement lead times as specified, referring any ITB International Tenders to the Country Supply Chain Manager.
• Ensure that the Procurement Tracking Table (PRTT) is updated in real time and accurate for all requests received under assignment and procurements in process.
• Ensure any new suppliers are vetted according to DRC policies and updated on the Country supplier database, capturing comments on performance and contracts issued.
• Ensure feedback from Program colleagues with respect to contractor performance is captured on the DRC vendor master database and is uploaded onto the DRC Uganda cloud based SharePoint archive system.
• Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
• Coordinate with Country Supply Chain Manager to ensure that all issues related to procurement and ongoing contract management is reported and solutions are realized as the issues arise, escalating the issue to Head of Support Services and Country Director if necessary.
• Maintain updated and complete procurement contract files (in line with DRC Operations Handbook) of any ongoing contracts, to be filed in Finance once the contract is closed and submitted for payment.
• Ensure proper accounting, reporting, internal controls and maintenance/filing of records in accordance with guidance from Country Supply Chain Manager and any DRC Uganda SOPs.
• Raise payment requests for processing in the Kampala Country Office and track all payments requested in the Payment Tracker sheet of the PRTT to be circulated weekly to Finance and Head of Support Services.
• Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.
• Adhere to DRC Code of Conduct and DRC specific procurement procedures within the Supply Chain department.

Experience and technical competencies:

• With at least 4-years work experience in relevant field INGO or other agencies experience in Supply Chain functions, with specific focus on procurement management.
• Proven ability in the implementation of large-scale programs.
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines
• Excellent communication skills
• Excellent analytical and negotiation skills
• Proven commitment to accountability practices
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Knowledge of computers: word processing, database management packages

E****ducation:

• Degree in Business Administration or Supply Chain/Logistics Management
• CIPS certification is considered an asset

Languages

• Excellent communication skills in English is required
• Fluency in Luganda and other local languages is an advantage

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 19th August, 2022.

Candidates who had previously applied for this position are dis-couraged from re-applying. Long and Short listing will be done on a rolling basis

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.