Contract

This is a No grade contract. More about No grade contracts.

The World Health Organization, Uganda Country Office is looking for a qualified and competent Ugandan national to fill the following vacant position:

1. Background and Justification

In the context of the World Health Organization’s (WHO) 13th General Programme of Work (GPW) and its Triple-Billion objectives, the Partnerships Officer will support external relations and partnerships activities at the WHO Uganda Country Office.

The incumbent will be working under the guidance of the External Relations Officer and in close collaboration with technical officers who lead the different clusters and programmes at the Country Office especially the Universal Health Coverage Life Course Cluster Lead, the Communications Team, the Programme Management Officer as well as the management of the Country Office. He/she will also work in close collaboration and coordination with his/her counterparts at WHO AFRO to align on partnerships objectives and achieve common goals.

2. Job Description

Under the direct supervision of the External Relations Officer, the incumbent is responsible for supporting all partnerships related activities including:

1. Support WHO Partners Collaboration and Coordination:

Support WHO regular partners coordination and collaboration and that during the current Ebola response and that of any other emergency response during the contract period.

• Support the development, update, and implementation of the Partnership component of the External Relations, Communications and Partnerships Strategy for the Country Office based on a thorough analysis of the partnership environment and a detailed mapping of WHO partners at the country, including with the private sector.
• Work closely with the External Relations Officer, and other technical teams at the Country Office to identify, secure and improve major partnerships opportunities. Partnership opportunities for WHO Uganda include partnerships with health development partners, implementing partners including INGOs and NGOs, UN family, private sector partners, in addition to any other partnerships the country office might foresee.
• Conduct WHO partners mapping, ensuring partners data collection, compilation, analysis, and dissemination including 4Ws and any other compilation of partners intelligence and partner information analysis to better support management of WHO partners. These mappings include the Health Development Partners Group mapping, Health Sector Partners Mapping, Donor Mapping, Emergency Response Partners Mapping including the Ebola Response Partners Mapping or any other emergency partners mapping.
• Create and keep up-to-date contacts list of WHO Uganda partners.
• Conduct regular partner-related events, meetings, engagements, and partners collaboration initiatives to ensure regular communications and information sharing, coordination, and collaboration.
• Contribute to the development of talking points, speeches, and briefings for Senior Management in preparation for meetings and interactions with partners.
• Facilitate partners capacity building initiative to ensure that WHO implementing partners are well briefed and trained on WHO ways of working.
• Compile necessary information and documents from Non-State-Actors (NSA), review and make ready for submission for WHO Due Diligence Assessments.
• Liaise with WHO Regional Office for Africa (AFRO) to explore, coordinate, and secure clearances for partnerships opportunities.
• Communicate the results of these assessments with NSAs.
• Support the Technical, Finance, Project Management Officer and Compliance teams to ensure that agreements signed with implementing partners are fully implemented as per WHO requirements.
• Act as a liaison between WHO and its implementing partners.

2. Support to Health Development Partners Group (HDP):

WHO is the secretariat to the HDP group and through this role, WHO supports and facilitates the work of the HDPs to further enhance linkages, meet information and communication needs. WHO works in close collaboration with the HDP, and with the chair, in all administrative tasks relating to coordination of HDP.

• Serve as the Secretariat of the HDP, performing needed duties to support the Chair and Co-chairs.
• Work in close collaboration with the HDP chair and co-chairs, organizing all administrative tasks relating to coordination of HDP.
• Support the HDP monthly meetings conducted to ensure coordination, harmonization, and formulation of joint responses on issues in the health sector raised in Health Partners Advisory Committee (HPAC) and various Technical Working Groups (TWGs).
• Support the conduct of the HDP annual retreats to review progress on results and update the HDP annual work-plan.
• Strengthen liaison with other development partner groups to ensure interaction at least every six months.
• Facilitate information sharing among HDP members:
• Maintain updated HDP mailing, and contacts lists.
• Receive, organize, file, and maintain electronic and hard copy database of health sector materials received from Development Partners, MoH and others.
• Ensure all new members receive an introductory package after joining the HDPs group.
• Disseminate information as requested by chair (or as is established routine).
• Proactively share potential relevant international publications, reports, websites, etc., with the HDPs in consultation/directed by the chair.
• Foster coordination/ collaboration/ harmonization:
• Promote accountability and transparency to MoH by conducting quarterly mapping of partners’ interests, projects, presence, funding, etc... and analyse data and produce relevant reports.
• Facilitate increased aid efficiency and effectiveness by identifying any potential duplications, and synergies.
• Work with various WHO technical officers, produce well analysed papers on various topics of interest, to facilitate discussion by the HDPs.
• Support HDP Meetings:
• Maintain a calendar for meetings.
• Ensure meeting minutes are shared not more than ONE week after the meeting
• Follow up with action points from the meetings
• Compile the agenda and send invitations to HDPs at least ONE week prior to the meetings.
• General support to chair and co-chairs
• Assist the chair to stay on top of and respond to various demands and commitments.
• Perform other duties as requested.

Key Deliverables

• Clean updated mailing and contacts list.
• Database of important documents & materials.
• Introductory packages provided to new members of HDP group.
• Mapping of partners’ interest and presence.
• Mapping of partners’ resources.
• Papers produced for HDP discussion.
• Timely dissemination of meeting minutes and invitations for meetings.

3. Recruitment Profile

As an active World Health Organization team member, the incumbent is expected to be efficient, timely, responsive, partner-friendly, and high-quality support provided to the World Health Organization and its beneficiaries in the accomplishment of her/his functions, including:

• Contribute to strengthened relationships with major partners at the country level.
• Contribute to enhanced capacity of the Country Office on partnerships.

Professionalism: demonstrate an understanding of operations relevant to WHO technical capabilities or knowledge relevant or transferrable to WHO procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with partners; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and partner-oriented.

Integrity: demonstrate the values and ethical standards of the UN and WHO in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority.

Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues.

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

Planning and organization: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups.

Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary.

Experience, skills and education description: Essential

• • At least 2 years of professional experience at the national and/or international level in one or more relevant fields: partnerships, resource mobilization, programme management and coordination.

Desirable experience

• • Candidates with 7 or more years of professional experience in the above-mentioned areas are desirable.
  • Experience with WHO or other UN organizations or INGOs especially around the areas of report writing is required.
  • Knowledge of the global humanitarian and development assistance architecture.
  • Strong oral and writing skills in English.
  • Excellent command of Microsoft Office software including Word, Excel, PowerPoint, and Outlook.
  • Proven experience in producing high-quality publications and other types of written outputs including policy reports, academic papers, and briefings.
  • Experience in mapping exercises, 4/5Ws tools, producing reports and maps.
  • Ability to deliver quality outputs under tight deadlines and minimum supervision while managing a multitude of stakeholders.
  • Excellent interpersonal skills and ability to work inclusively and collaboratively with others in a multi-cultural environment.

Education

Essential: University degree in business administration, project management, public relations, and any related field.

Desirable: University degree in Public Health and any related field.

Use of Language Skills

Essential: Languages: English expert level required

Desirable: Knowledge of another WHO official language an asset.