Re-advert - Programme Assistant (Registration) SSA5 - 2 Positions, Based Addis Ababa

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

CONTRACTUAL INFORMATION

JOB TITLE: Programme Assistant (Registration) CONTRACT TYPE: Special Service Agreement Level 5 UNIT/DIVISION: Programme (CBT/BIM) DUTY STATION: Addis Ababa, Ethiopia

NO.OF POSITION: 2 DURATION: 11 months

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The humanitarian situation in Ethiopia continues to deteriorate due to consecutive climate shocks, insecurity, and violence, leading to significant displacement, increase in protection related issues, disruption of livelihoods and lack of access to basic services. WFP Ethiopia Country Office is working with the Government of Ethiopia and other partners to address a large proportion of the humanitarian and nutritional gaps. Apart from managing assistance delivery to the huge shock responsive safety net in the Somali Region, the country office also implements small scale nutritional interventions, one of which is the Fresh Food Voucher that provides restricted value voucher for pregnant, lactating mothers and children 1-59 months. These and other emerging initiatives require the organization to put in place a system whereby it ensures it knows who it assists, that assistance goes to intended beneficiaries as well as a system of assurance and accountability where the right entitlement goes to the right beneficiary.

The objective of this role is to improve and coordinate Beneficiary Information Management procedures in the ongoing as well as upcoming assistance delivery implementation areas throughout the programmers’ life cycle. Specifically, beneficiary data onboarding, verification and data quality enhancement using corporate approved tools and systems.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Programme and Policy Officer (CBT-Assurance), and working in close collaboration with other units such as IT, Programmes, VAM and protection at Field and Country Office (CO) level, and in strict observance of the WFP Guide on the Protection of Personal Data and Privacy (2017), the incumbent will perform the following tasks:

• Assist in coordinate with regional registration coordinators to ensure all the logistical and technical requirements on the ground are met.
• Assist in Coordination with the CO office TEC DTU to ensure all software and hardware requirements of a given registration project are met.
• Support administrative steps that help smoothly flow of the registration projects (including budgets management, procurements, timely payments, travels) etc. are taken care of timely.
• Support programmatic needs and supervise all activities related to Beneficiary data and Identity Management, including the collection of beneficiary data, guiding, and advising beneficiary data collection as required to ensure quality and consistency.
• Assist in training the Cooperating Partner staff on the end to end process of registration
• Assist in supervision of all activities related to the data collection, cleaning and analysis of the data collected, guiding, and advising the work of the Beneficiary Data management.
• With verification from his/her supervisor, disseminate regular reports and updates regarding data onboarding and processing exercises.
• Support in printing, stocking , tracking and documenting the delivery of beneficiary identity cards.
• Assist in ensuring the payment instrument tool (PIT) is functional and being applied at all food distribution points.
• Liaise with WFP area/sub offices, and other partners as required to coordinate and resolve all issues related to beneficiary data, including data sharing, data consistency and data privacy protection guidelines etc.
• Assist in Liaising with WFP external stakeholders and partners in Somali and Tigray regions as required.
• Act as an interlocutor between Programmes, CBT, IT, VAM and protection units for all registration related activities, developing verification and registration work plans,
• Undertake field missions and duty travel as required
• Perform other related duties as required by his/her.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Minimum of 5 years progressively responsible experience in the areas of team coordination, data analysis, data protection, data collection, management of databases, field assessments as well as monitoring and evaluation. Previous experience and familiarity with large scale humanitarian registration exercises and WFP’s beneficiary registration system (SCOPE) is an asset.

Language: Fluency in both oral and written communication in the English language.

DEADLINE FOR APPLICATIONS

September 4, 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.