Quality Assurance Associate, GS-6, Kenya Country Office

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,960 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

How can you make a difference?

The incumbent will support the Quality Assurance Officer of Quality Assurance Unit/VISION Hub of Operations Section in the management of HACT related functions, with particular focus on assessment and assurance activities of HACT for KCO and implementing partnerships management. The incumbent is expected to ensure effective planning, implementation and monitoring of HACT implementation in KCO. From time to time, under the guidance of the VISION Officer, the incumbent will also be expected to support in transactions processing for the country office.

1. Support to HACT planning during the programming process

• Participate in HACT planning and discussions and support the development and completion of HACT plans through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.
• Participate in the preparation of HACT related materials/documentation to ensure incorporation of HACT in the country programming process.

2. Support to implementation of HACT activities

• Support with monitoring of the implementation of the HACT assurance plan
• Together with qualified/experienced CO colleagues, support in undertaking spot checks of implementing partners to gain knowledge and experience.
• Provide administrative support to external service providers in the execution of HACT activities to ensure timely and efficient delivery of results.
• Assist with maintenance of records of relevant HACT related documentation, including CO decisions related to HACT. This will also include eTools related data.

3. Review and use of HACT reports

• Assist with recording and update of risk ratings of implementing partners in VISION through regular review of the Vendor Master and provision of information to relevant colleagues in the CO.
• Share with implementing partners and CO staff HACT related reports, especially reports of assurance activities, to ensure adequate awareness and follow-up of identified issues.

• Assist in the review of micro assessment reports of implementing partners to identify common weaknesses in financial and procurement management and propose capacity development actions that can be supported by UNICEF.

• Assist in the review of assurance activity reports of implementing partners to identify issues that need follow-up and common weaknesses in financial and procurement management and propose capacity development actions that can be supported by UNICEF.

  Assist in review and finalization of reports in eTools and allocation of action points to responsible staff

4. Innovation, knowledge management and capacity building

• Identify, capture, synthesize and share lessons learned from HACT and its implementation for integration into broader knowledge development planning and management efforts.
• Participate in the design, planning and implementation of capacity development strategies/initiatives for implementing partners which can be supported by UNICEF through participation in review of reports of micro assessments and assurance activities of significant and high-risk partners.
• Participate in the design and implementation of capacity development strategies/initiatives for CO staff to ensure that staff has the knowledge and skills to fulfill their responsibilities related to HACT.

5. Transactions Processing

• Scrutinize and review VISION transaction requests ensuring all supporting documentation and relevant information is in compliance with rules and procedures.
• Process transactions in VISION using the correct t-codes and related work processes accurately and timely.
• Retrieve monitoring reports, in accordance with established timelines and procedures.

• Respond to requests/queries in relation to transactions handled by the Hub, track and monitor the incident throughout its life cycle, including verification and closure;

• Log in requests related to the VISION hub into a central database for ease of monitoring

To qualify as an advocate for every child you will have…

Education: Completion of secondary education preferably supplemented by technical or university courses in a field related to the work of the organization.

Computer literacy and ability to effectively use standard office software, tools and technologies.

Experience: Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities. Preference will be given to those who have working experience with SAP or similar systems.

Language: Fluency in English and knowledge of local language (Kiswahili).

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

[add the 8th competency (Nurtures, leads and manages people) for supervisory role]

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.