Publication Externe: Assistant(e) aux Operations GS5 - FT, N'Djamena, Tchad

Mid Senior

Overview

Support the operations team in administrative duties and communication tasks.

You have:

• High School Diploma with specific training in Administration, Management, or related fields.
• At least 5 years of experience in Secretariat or Administration.
• Fluency in French and practical knowledge of English is required.
• Knowledge of local language is an asset.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, [insert tagline]

[Include information about the country/specific programme. Ideally include a link to a video]

How can you make a difference?

Sous la supervision du Représentant Adjoint /Opérations, l'occupant du poste assurera les tâches principales suivantes: - Prend la dictée, en utilisant la sténographie et les transcriptions, en s'assurant que l'orthographe, la ponctuation et le format sont corrects ; prépare les correspondances pour la signature du superviseur, vérifie les pièces jointes et les addresses; - Rédige la correspondance sur les questions de routine; - Organise les rendez-vous pour le superviseur, reçoit les visiteurs, place et filtre les appels téléphoniques, répond aux demandes de renseignements de routine et aide à organiser les déplacements du superviseur; - Suit la consommation téléphonique personnelle des membres du personnel qui ont des puces téléphoniques de l'UNICEF. Prépare leurs factures et fait le suivi avec eux pour le règlement des coûts de leurs appels privés; - Relit les ébauches du superviseur pour vérifier qu'elles sont correctes; - Reçoit les documents des autres écrans de section et les présente pour la signature du superviseur et les renvoie à la section appropriée; - Reçoit et filtre les correspondances et joint les informations de base nécessaires; - Conserve et classe les dossiers du bureau et les fichiers de référence sur divers sujets; - Prend des notes lors des réunions, au besoin ; - Effectue d'autres tâches, au besoin.

To qualify as an advocate for every child you will have…

• Avoir un Diplôme d'Etudes Secondaires complété par une formation dispensée par des cours universitaires spécifiques en Administration, Gestion ou dans d'autres domaines connexes. Aptitude avérée à la sténographie et à la saisie et la connaissance des procédures d’un bureau moderne.
• Avoir au moins 5 ans d'expérience en Secretariat ou Administration;
• La maîtrise du français et une connaissance pratique de l'anglais sont requises. La connaissance de la langue locale du lieu d'affectation est un atout.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

Competency areas Builds and maintains partnerships: Build a network of external stakeholders and alliances with government counterparts, civil society, the media and the private sector, in order to promote and advance the work of the organization Drive to achieve results for impact: Commits to action and assumes responsibility and ownership for own performance and the associated outcomes. Thinks and acts strategically: Understands the big picture and is able to identify potential opportunities for action and challenges that exist. Forms sound evidence-based judgements in the delivery of UNICEF’s results Manages ambiguity and complexity: Demonstrate resilience and composure, get things done despite challenges and maintain performance levels in pressured, adverse and uncertain environments Works collaboratively with others: Establish and maintain mutually supportive working relationships, demonstrating sensitivity to people of diverse backgrounds, respecting differences and ensuring that all can contribute and succeed

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Apply now

Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: unicef.org