Public Information Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 3,101 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position will be temporarily vacant for a period of three months. This position is located in the Deputy Executive Secretary Office (ECLAC, Santiago). The Public Information Assistant Assistant reports to Deputy Executive Secretary.

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Responsibilities Under the overall supervision of Deputy Executive Secretary, the Public Information Assistant will be responsible for the following duties:

•Contributes to the development and production of communications products/services with minimal supervision. •Collaborates substantively on publication activities designed to promote knowledge and understanding of and to build support for UN system and activities, to include delivery of discrete components of the unit’s work programme in mass media (e.g. newspapers, TV, radio, internet, etc.). •Develops and maintains relationships with media and other official (e.g. NGOs, local community and government leaders, educational institutions, other UN agencies, etc.). •Serves as a first-line focal point and/or media liaison to facilitate the flow of information and messages on all aspects of UN activities, policies and operations institution-wide in assigned area(s) and on matters relating to the Secretary-General to key internal and external audiences. •Maintains constant contact with key offices (e.g. Secretary-General, Under-Secretaries-General, Security Council, Permanent Missions, etc.); reviews relevant documents, reports, press releases, etc. to gather information and keeps abreast of the timing and substance of key meetings, events, speeches, activities, etc.; maintains files on key subjects before the UN and on the activities of the Secretary-General. •Prepares briefs on assigned topics for senior officers; responds, both orally and in writing, to a broad range of routine questions and information requests on UN activities from the press, constituents and other parties; as appropriate forwards questions/requests to relevant parties for reply; drafts letters and official memoranda on a range of subjects. •Researches, compiles and presents information from a variety of sources; including reviewing current events worldwide and identifying items of interest to the Secretary-General or senior UN officials. •Serves as Secretary of the Exhibits Committee; organizes and coordinates all aspects of events relating to exhibits. •Informs the international news media and other key constituents of significant developments, events, press conferences, etc.; ensures the availability of copies of press releases and other key documents and information products; assists key officials, delegates and other UN offices in arranging press conferences, briefings, etc.; handles logistics with essential services. •Coordinates and oversees the entire audio/visual marketing campaign under the supervision of the Promotion and Marketing Manager. •Serves as photo lab supervisor by establishing and maintaining an efficient production of photographic images in both digital and print formats. •Coordinates TV programming for UNTV channel; assesses suitability of material to be transmitted; prepares quarterly programming plans; coordinates playlist, reruns, etc. in conjunction UN calendar of events/observances and current issues before the UN; oversees associated administrative and production activities (e.g. electronic new gathering operation; radio and satellite bookings, management operations, analysis of statistical reports, billing and account reconciliation, etc.). •Coordinates the use of the UNTV facilities; assign facilities for various events/operations and prepare production schedules; recommends set-ups for news coverage and other production events; organizes requisite services and equipment based on technical requirements; liaises with essential services to resolve issues/problems; serves as back-up UNTV camera director. •Provides substantive support to the production of film/video or radio programmes by conducting original research for feature items and other material; making recommendations on programme content, structure/style, interviews, narration texts and elements to be edited, etc.; assisting in the writing of narrations, short articles, summary excerpts, etc., conducting interviews, acting as location producer, participating in post production editing, overseeing the production of language translations/adaptations and ensuring cost effectiveness, etc. •Participates in the development, design, programming, testing and implementation of institutional websites developed in Drupal; including modules and functionalities, content types, layouts and basic visual design, workflows, data migration, and custom functionalities. •Guides and/or supervises less experienced staff. •Performs other duties as assigned.

Competencies •Professionalism: Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data. Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education High school diploma or equivalent is required.

NOTE: For positions in the General Service category, candidates are required to clearly indicate in their PHPs relevant information confirming completion of High School.

Work Experience Several years of experience in public communication, international broadcasting or related area is required. . Experience in web development and design is required.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, advanced knowledge of Spanish and knowledge of English is desirable.

NOTE: ‘’Advanced knowledge’’ equals a rating of ‘’fluent’’ in all four areas (speak, read, write, and understand) and ‘’intermediate knowledge’’ equals a rating of ‘’confident’’ in two of the four areas.

Assessment Applicants will be assessed based on the information provided in their PHPs. Short-listed applicants might be contact by the Hiring Manager for further assessment.

Special Notice- This position will be temporarily vacant for a period of three months. - While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. - Appointment for positions in the General Service category is done on a local basis. Applicants shall be recruited in the country or within commuting distance of the office, irrespective of nationality and length of time the candidate may have been in the country. Applicants will be responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer. - A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. - A staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. - Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat. - The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. - The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. - For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.