PUBLIC INFORMATION ASSISTANT

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

Org. Setting and Reporting This position is located in the Codification Division of the Office of Legal Affairs (OLA). The Public Information Assistant reports to a Legal Officer.

Responsibilities Within delegated authority and depending on location, the Public Information Assistant will be responsible for the following duties: - Provides specialized assistance in the video production and delivery of audiovisual information products and services. - Researches a broad scope of information sources, printed and electronic; compile and present information for use in the preparation and production of communications products/services for external audiences. - Serves as an information focal point on United Nations Audiovisual Library of International Law (AVL) activities open to external audiences and coordinates social media coverage of important events; compiles, produces and distributes to external audiences basic information (e.g. The Media Alert) on the wide spectrum of UN AVL activities; briefs relevant parties on policies and procedures governing AVL recordings; liaises with UN offices and external partners to provide advance notice of, and information on, upcoming recording sessions, briefings and special events and to ascertain coverage requirements; coordinates logistic and technical arrangements/requests and organizes and allocates space for audiovisual lecture recordings on the UN premises and those held away from Headquarters. - Handles technical coordination in support of the maintenance and repair of audiovisual recording equipment and facilities necessary for the audiovisual recording of lectures; assist in the creation and procurement of the equipment infrastructure and software for the AVL. - Oversees the distribution of audio and video materials online via content management systems as well as physical dissemination of audiovisual materials. - Supports the establishment, installation and management of all hardware and software systems, including studio facilities, storage area network and Linear-tape-open system for archiving audiovisual materials, and other technology; ensures the good management of the film/video archives, and the proper safekeeping/preservation of historical audio/visual materials. - Assists with the online promotional activities, working closely with the webmaster to ensure successful branding techniques. - Executes the video production and editing of video/audio and podcast projects; records lectures using a 4K professional camcorder, lighting equipment, and external audio recording equipment; edits as appropriate audiovisual footage and presentations under the guidance of a Legal Officer as well as any further post-production duties, such as motion graphics and colour correction; selects and catalogues sound/visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances; transcribes video/audio materials when it is necessary. - Assists with the online promotional activities, including creating multimedia materials for social media. - Conceptualizes and creates dynamic web pages, collaborating with colleagues to gather relevant materials and cross-checking information with authors as required; draft, edit, design and update web pages by using HTML/CSS/Java Script, and provide specialized editorial, design and programming assistance in the oversight and maintenance of the materials posted on the AVL sites; editing documents to conform to UN format, structure and style and preparing new web pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating video and audio materials on Kaltura and Soundcloud, and properly embedded the audiovisual materials on the AVL sites; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support - Manages updates and further develops internal databases and video cloud platform (e.g. Kaltura), generates a variety of standard and non-standard statistical and other reports from various databases. - Monitor, manage and analyze monthly and yearly Google statistics on web page usage, as well as Podcast and video performance. - Provides guidance and training to junior staff. - Performs other duties as assigned.

Competencies PROFESSIONALISM: Demonstrated experience in video production and post production; Knowledge of web technologies, including HTML, CSS, JavaScript; Knowledge of internal policies, processes and procedures related to the communication, multimedia production and dissemination of audiovisual information. Ability to research and gather information from a variety of sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education High school diploma or equivalent is required.

Work Experience A minimum of seven years of experience in public communication, international broadcasting or related area is required.

Of the seven years at least five years experience in filming, editing, and producing video products using Final Cut Pro or Adobe Premiere is required.

Experience in maintaining websites using Adobe Dreamweaver is required.

Experience in using a 4K camcorder is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 15 July 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.