PROTOCOL OFFICER

Overview

Coordinate protocol activities and liaise with local authorities.

You have:

• Advanced university degree (master's degree or equivalent) in Political Science, International Relations, Law, Foreign Affairs or related area.
• A minimum of five years progressively responsible experience in a similar protocol position with government/public authorities and/or previous UN/International Intergovernmental Organizations is required.
• Fluency in oral and written French and English is required.
• Previous experience managing a protocol team is required.
• Previous protocol experience with the DRC Ministry of Foreign Affairs or the Primature is desirable.
• Previous experience working in multicultural teams and in facilitating coordination with the Force and Police uniformed components is desirable.

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,462 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

This position is located in the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) in Kinshasa. Kinshasa is classified at "C" hardship level and is a family duty station. The Protocol Officer reports to the Mission Chief of Staff (MCOS) through her Deputy (DCOS).

Responsibilities

Under the overall direction of the Mission Chief of Staff and her Deputy, the Protocol Officer will carry out the following duties: • Accompanies the Special Representative of the Secretary General and the Head of the Mission on all official internal travel for liaison and protocol matters. • Arranges and coordinates all meetings between Mission leadership and local authorities. • Coordinates logistical requirements to the ceremonies and protocol tasks as may be required. • Provides protocol assistance for activities of the SRSG, and other Senior representatives of the mission as required, in line with their day-to-day programs. • Organizes mission’s leadership external trips as regards to appointment, accommodation, immigration formalities and visa; • Facilitates liaison between the Mission and the Host Government counterparts as well as the diplomatic community. • Maintains communication with state protocol. • Acts as a mission focal point for all communications and coordination with the Coordination office of the Host Government. • Assists and advises the Military Personnel, UNPOL, UNVs, and International Contractors in providing entry and extension of visas and assists international staff’s eligible family members to obtain entry and extension visas. • Familiarizes staff members with local laws when interacting with local authorities. • Supports the mission in educating initiatives regarding local customs, values, and traffic rules. • Coordinates obtaining flight clearance through diplomatic mission or ministries. • Assumes specific coordination responsibilities with the local authorities. Coordinates the organization of high-level meetings and conferences at mission HQ in liaison with government officials and delegation representatives. Provides briefing on accreditation and access issues and arranges and coordinates special needs and requests of visiting dignitaries. • Performs other duties, as assigned.

Competencies

Professionalism: Demonstrates sound knowledge of protocol and etiquettes procedures in the DRC and good understanding of the UN system and roles of each of the components of a Peace Operation; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors' language, tone, style, and format to match audience; and demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Advanced university degree (master's degree or equivalent) in Political Science, International Relations, Law, Foreign Affairs or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five years progressively responsible experience in a similar protocol position with government/public authorities and/or previous UN/International Intergovernmental Organizations is required. Previous experience managing a protocol team is required. Previous protocol experience with the DRC Ministry of Foreign Affairs or the Primature is desirable. Previous experience working in multicultural teams and in facilitating coordination with the Force and Police uniformed components is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written French and English are required.

Assessment

Not available.

Special Notice

This job opening is to identify the most qualified candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO). Candidates endorsed by the FCRB but not selected will be placed on the (functional title, level. Example: Administrative Officer, FS-6) roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection. Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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