Protection Admin Officer

Legal

Overview

Support effective admin operations for integrated protection department.

You have:

• At least two years of progressively responsible professional experience in administrative aspects.
• A university degree in a relevant field.
• Previous experience in an emergency or conflict-afflicted setting is required.
• English is required, while Arabic is desired.
• Ability to handle complex situations diplomatically and to effective resolution.
• Demonstrated commitment to diversity and inclusion in the workplace.

Job Description

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

The IP admin officer plays a crucial role in supporting the effective and efficient operation of the three sectors within the integrated protection department. The role involves supporting the admin tasks for the teams in Türkiye and NWS; this role involves a combination of administrative, communication, and organizational tasks to ensure the smooth functioning of programs within the department.

This position will be reporting directly to the Integrated Protection Coordinator and will work closely with teams within the IP program, as well as coordinating closely with other operations teams (supply chain, finance, HR) between the different hubs (Türkiye, NWS, Amman).

Responsibilities:

- With the support of the IP coordinator and the senior managers, maintaining and updating the procurement plans for the three sectors (WPE, CP, and PRoL). - Coordinate the procurement of supplies, equipment, and materials for departmental activities. - Maintain program-related documents, including project plans, reports, and communication materials. - Coordinate logistics for workshops, events, and training sessions, including venue booking, participant registration, and materials preparation. - Assist in maintaining grant-related records, financial reports, and compliance documentation. - Ensure efficient utilization of resources and adherence to budgetary guidelines. - Assist in recruitment processes, including posting job openings, scheduling interviews, and coordinating onboarding activities. - Assist in budget tracking and expense management. - Process invoices, purchase orders, and reimbursement requests - Work closely with the finance department to ensure accurate financial records. - Manage office supplies, equipment, and facilities to ensure availability and functionality. - Assist in scheduling appointments, travel arrangements, and itineraries for staff to handle routine administrative tasks such as data entry, filing, and photocopying.

Qualifications

- At least two years of progressively responsible professional experience in administrative aspects as well as a university degree in relevant field. - Previous experience in an emergency or conflict-afflicted setting is required.

Demonstrated Skills and Competencies:

- A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. - Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development. - Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. - Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. - Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. - Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. - Curiosity, a desire to continually learn and develop is a must. - Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

- English is required, while Arabic is desired. - Travel: 70% to field sites inside Syria and attending workshops and meetings.

Key Working Relationships:

Position Reports to: Integrated Protection Coordinator Position directly supervises: N/A

Indirect Reporting (If applicable): PRoL, CP, WPE, and Sr. Managers. Key Internal Contacts: PRoL, CP, WPE's, and Sr. Officers. Key External Contacts: Service providers, suppliers, and local authorities

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: rescue.org