PROPERTY MANAGEMENT OFFICER

Overview

Manage property management operations and provide support for the UN.

You have:

• Advanced University degree (masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related field is required.
• A minimum of five years of progressively responsible experience in property management, property control, and asset management is required.
• Certification in Project/Programme Management methodology by an accredited body (e.g. PMP, PGMP, PRINCE2 Foundation or Practitioner, Project Management certification or practitioner level) or equivalent is desirable.
• Fluency in English is required.
• Experience in support services and logistics/supply management is desirable.
• Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping and special political missions around the world as well as to other UN Offices, Agencies Funds and Programs.

This position is located in the Delivery and Return Section of the Supply Chain Service at the United Nations Global Service Centre, Brindisi, Italy.

The Property Management Officer is under the general supervision of the Team Lead for Global Material Life Cycle Management.

Responsibilities Within delegated authority, the Property Management Officer will be responsible for the following duties:

Provide remote support and advice to plan of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the team and for the client entities through Service Level Agreement (SLA);

Monitors ongoing operations of the team, the regular support and physical inspections and verification of UN property for the client entities;

Liaises with the stakeholders and partners, including Procurement and Warehouse and Distribution on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property for client entities;

Provide remote support and advice for the client entities to plan proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;

Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at the mission in conformance with Administrative Instructions, Department of Management Strategy, Policy and Compliance (DMSPC) guidelines and Property Management standard operating procedures;

Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the client entities’ property management activities;

Monitors the Umoja Inventory Management database, ensuring that anomalies are identified in Discrepancy Reports and addressed immediately;

Oversees the preparation of periodic performance reports in line with the DMSPC quarterly reporting regime, reviews and ensures accuracy of data for the client entities;

Prepares accurate and auditable statistical reports for management in missions and LD /DOS and draft correspondence, as required;

Oversees the compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the team;

Identifies issues and implement solutions to problematic areas related to Property Management.

Oversees the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records for client entities;

Ensures accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process for client entities;

Prepares and verifies periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the DMSPC Guidelines for client entities.

Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

Performs other duties as required.

Competencies Professionalism: Knowledge of property management and relevant regulatory frameworks. evaluation, technical cooperation, programming and budgeting. Understanding the functions and organization of the team, the organizational structure, and the respective roles of related units, mainly the technical and transactional functions of an ERP system. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education Advanced University degree (masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related field is required. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification Certification in Project/ Programme Management methodology by an accredited body (e.g. PMP, PGMP, PRINEC2 Foundation or Practitioner, Project Management certification or practitioner level) or equivalent is desirable.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience A minimum of five years of progressively responsible experience in property management, property control, and asset management is required.

Experience in support services and logistics/supply management is desirable.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Experience in negotiation of Service Level Agreement (SLA) or Memorandum of Understanding (MOU) with client entities is desirable.

Experience with ERP (Enterprise Resource Planning), e.g. SAP or other ERP system, (in the areas of property management, material master, inventory control, or logistics processes is desirable.

Experience in data analytics or related area is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice The position is financed by extra-Budgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Potential interview questions