PROPERTY MANAGEMENT OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located in the Centralized Warehousing Section under the Supply Chain Management Pillar, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The Property Management Officer will report to the Chief of Centralized Warehousing Section or his/her designate.

Responsibilities - Plans the warehouse management support operations, monitors progress through statistical analysis of database records and monthly progress reports for the Unit; - Monitors ongoing operations of the Unit, undertaking regular site visits of the warehouses and carries out physical inspections and verification of UN property; - Liaises with the Technical Sections, Procurement Section and Movement Control Section at the mission on matters related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property; - Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination; - Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN materials in the warehouses in conformance with the Centralized Warehousing Manual, Administrative Instructions, DOS/SCM and DMSPC/GAMPS guidelines; - Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management; - Oversees the incoming shipments through Umoja and prepares Receiving and Inspection reports in Umoja. - Monitors the Umoja Warehouse Management Module, ensuring anomalies are identified in Discrepancy Reports and addressed immediately; - Oversees the preparation of periodic performance reports in line with the SCPMS quarterly reporting regime, review and ensure accuracy of data; - Prepares accurate and auditable statistical reports for management in missions and drafts correspondence, as required; - Oversees the compilation and drafting Standard Operating Procedures (SOP) and flow charts relating to all aspects of Warehouse Management activities within the context of the overall mandate of the Section, including terms of reference and job descriptions for the Staff in the Unit; - Makes recommendations to implement solutions to problematic areas related to Warehouse Management; - Represents the section in various meetings, including meetings organized by Local Committee on Contracts, Headquarters Committee on Contracts (HCC), OSH meetings, Environmental meetings; - Ensures accurate accountability of materials in the warehouse, implements and monitors the periodic physical verification process; - Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization's requirements for machinery, equipment, tools, materials required for warehouse operations. - Performs other duties as required.

Competencies - Professionalism: Practical knowledge in the areas of supply chain management, in particular warehouse management including receiving and disposal), distribution, warehouse safety management, as well as related procedures, practices, and environmental standards; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Proven ability to develop, maintain and supervise management control systems for assets and materials; Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations; Ability to provide professional technical advice in the area of warehouse management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

  Education High school diploma is required.

  Job - Specific Qualification Driving license type "B" is required.

  Certification in Enterprise Resources Planning based applications (such as SAP) related to inventory and warehouse management is required.

  A technical certificate or other courses and training programs relating to warehouse management (such as Warehouse Safety or OSH) is desirable.

  Work Experience A minimum of ten (10) years of progressively responsible and supervisory level experience in the area of warehouse operations and inventory management is required.

  A minimum of three (3) years in supervising and physically managing integrated warehousing operations including setting-up and organizing physical warehouse space, receiving and property disposal is required.

  Experience with United Nations-system financial and property management policies and practices, as well as financial regulations and rules is desirable.

  Experience in managing support services of international peacekeeping or military /field operations is desirable.

  Experience in preparation of SOPs and SOWs, budget, and expenditure analysis, is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

  Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

  Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.