Property Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Chief Property Management Unit, the UN Volunteer will undertake the following tasks:

• Assist the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit;
• Assist with monitoring ongoing operations of the Unit, undertaking regular site visits of field mission offices and carries out physical inspections and verification of UN property;
• Liaises with the Technical Sections, Procurement Section and Movement Control Section at the mission on matters related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
• Maintain accurate and auditable records, in both hard and electronic formats, for accountability of UN Property at mission location in conformance with Administrative Instructions Department of Management Strategy, Policy and Compliance(DMSPC) guidelines and mission Property Management standard operating procedures (SOP);
• Assist in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
• Monitor the Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
• Assist with preparation of periodic performance reports in line with Global Assets Management Policy Service (GAMPS) quarterly reporting regime, reviews and ensures accuracy of data;
• Assist preparation of accurate and auditable statistical reports for management in missions and drafts correspondence, as required;
• Assist the Chief of the Unit in compiling and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit;
• Identify issues and implement solutions to problematic areas related to Property Management;
• Ensure accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process;
• Assist with the preparation of periodic IPSAS financial reports on property and equipment and Inventory (year-end reports, monthly reports), ensures timely submission as per the GAMPS Guidelines;
• Perform other duties as required.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Business Administration, Logistics Management, Supply Chain Management or related fields is required.

Required experience:

36 Months

Experience remark:

A minimum of three (3) years of progressively responsible experience in property management, property control and asset management is required.

Experience in support services, logistics and supply chain management is desirable.

Experience UN peacekeeping or field mission operation is also desirable.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Logistics and supply management

Area of expertise details:

• Knowledge of Microsoft Office – (Excel, Power BI, Word, PowerPoint, Projects) is mandatory.
• Knowledge of SAP is an advantage.
• Knowledge of French is an advantage.

Driving license:

No

Competencies values:

Adaptability and Flexibility, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call for to which you would like to apply.

Application deadline: 13 septembre 2020