Property Disposal Operations and Data Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Chief, Property Disposal Unit (PDU), the United Nations Volunteer will undertake the following tasks:

• Assist in organizing and planning the disposal of all Written-Off Materials: Fixed Assets, Equipment, Expendables/Consumables and Waste Materials;
• Participating in the Board of Survey Team for inspection property proposed for write off; physical and document verification written off equipment e.g. further storage and such segregation-per disposal methods;

• Update inventory management system after receipt of materials proposed for write off (for

  example creating lots;)

• Create electronic transactions in the UMOJA Write off & Disposal Module that will reflect

property removal from active inventory and reproduce financial changes in UMOJA;

Financial module such as creation of Standard Orders for sold or donated materials or

properties.

• Run and obtain reports from the Business Intelligence portal to support decision making

and also verify status of materials in custody.

• Assist in organizing the bidding process for lots approved for commercial sale and award of HAZMAT and miscellaneous waste contracts and ensure that all UN marks on equipment are removed before materials are released/disposed to the third party.
• Assist drafting Statements of Work (SOW) for establishing waste disposal contracts for various materials including scrap metal.
• Manage waste disposal contracts in the Unit and monitor their financial status (Note to Exceed amount NTE) as well as validity, and then plan periodic performance assessment as appropriate.
• Assist in following up the processing of disposal transactions by Procurement, Finance and the Property Control and Inventory Unit (PCIU) to ensure that UN Key Performance Indicator (KPI) are met.
• Ensure all disposal procedures for United Nations equipment is correctly applied in accordance to UN rules and regulations.
• Ensure that the warehouse, the disposal yard and the HAZMAT shed of PDU are neat, tidy and that effective space management is practiced.
• Managing warehouse and disposal yard and assist in the implementation of supply chain management, mainly on the reverse logistics (used products collected back by the suppliers such as used oils, toner cartridges etc.) needs to be coordinated with the Technical Unit or Budget Owners or Cost Centers;
• Assist in procurement process mainly sale commercial bidding on materials approved for sale (it is advantage for the incumbent to have a procurement background);
• Assist in the implementation of supply chain management, mainly on the reverse logistics (used products collected back by the suppliers).
• Any other duties as requested by the supervisor.

Qualifications/Requirements

Required degree level:

Technical/Vocational diploma

Education - Additional Comments:

Minimum, High School Diploma;

Required experience:

24 Months

Experience remark:

At least (2) years of experience in the fields of Property Management, Property Disposal, Procurement, Supply Chain Management, or other relevant fields;

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise:

Logistics and supply management, Other premises management/maintenance, supply, or purchasing related experience

Area of expertise details:

Additional details of the Driving License: A national driving license is required to enable driving UN vehicles and equipment such as forklifts for daily operations

Computer skills: Highly skilled in the use of computer software, more importantly MS package i.e. Word, Excel, Access, PowerPoint and Data Management. Additional knowledge in job-specific software such as Business Object, Business Intelligence, UN Umoja System, IPSAS, etc. is highly desired

Driving license:

Yes

Competencies values:

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 18 October 2020