Property Disposal Assistant

Volunteering Logistics & Procurement

Overview

Assist in property disposal and inventory management tasks.

You have:

• Experience in property disposal management or related field
• Good knowledge of Data Management and Inventory Management Systems
• Proficiency in Microsoft Office programs (Word, Excel, Access)
• Ability to work under difficult conditions of developing countries
• Fluency in French and English

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is with family (ENTEBBE)

Under the direct supervision of the Chief of Property Disposal Unit, the UN Volunteer will undertake the following tasks:

• Assist in organizing and planning the disposal of all Written-Off Materials: Fixed Assets, Equipment, Expendables/Consumables and Waste Materials;

• Participating in the Board of Survey as member of a team for inspection property proposed for write off; physical and document verification written off equipment e.g. further storage and such segregation- per disposal methods;

• Update inventory management system after receipt of materials proposed for write off (for example creating lots);

• Create electronic transactions in the UMOJA that will reflect property removal from active inventory and reproduce financial changes in UMOJA financial module;

• Assist in Cycle Count of inventories within the PDU warehouse, Yard and in sea containers as when and required basis;

• Run and obtain reports from the Business Intelligence portal to support decision making and verify status of materials in custody;

• Assist in organizing the bidding process for lots approved for commercial sale and award of HAZMAT and miscellaneous waste contracts and ensure that all UN marks on equipment’s are removed before materials are released/disposed to the third party;

• Assist drafting Statements of Work (SOW) for establishing waste disposal contracts for various materials including scrap metal;

• Manage waste disposal contracts in the Unit and monitor their financial status (Note to Exceed amount - NTE) as well as validity, and then plan periodic performance assessment as appropriate;

• Assist in following up the processing of disposal transactions by Procurement, Finance and the Property Control and Inventory Unit (PCIU) to ensure that UN Key Performance Indicators (KPI) are met;

• Ensure all disposal procedures for United Nations equipment is correctly applied in accordance with UN rules and regulations.

• Ensure that the warehouse, the disposal yard, and the HAZMAT shed of PDU are neat, tidy and that effective space management is practiced;

• Managing warehouse and disposal yard and assist in the implementation of supply chain management, on the reverse logistics (used products collected back by the suppliers such as used oils, toner cartridges etc.);

• Assist in procurement process sale commercial bidding on materials approved for sale (it is advantage for the incumbent to have a procurement background);

• Assist in the implementation of supply chain management, on the reverse logistics (used products collected back by the suppliers);

• When working with (including supervising) national staff or (non-governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.

• Any other related duties as may be required.

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams.

Property Disposal, Property Management, Procurement, Supply Chain Management, Contract Management, or other relevant fields.

Good knowledge and experience of Data Management, Inventory Management Systems/Cycle Count and understanding of the policies and procedures relating the UN field assets management.

Computer skills: Good knowledge of Windows Microsoft Office programs, preferably Access, Word, Excel, and other Microsoft professional programs; knowledge of ERP/UMOJA or general knowledge in System Applications & Products (SAP) applications is desirable.

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma.

Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org