Property Control and Inventory Unit (PCIU) Assistant

Volunteering

Overview

Support asset accountability and inventory management for UN property.

You have:

• Experience in Supply Chain Management, Logistics, Information Management, or a related field.
• Demonstrated experience in asset management, inventory control, logistics, warehouse operations, or administrative support.
• Proficiency in Microsoft Office applications, particularly Excel, and the ability to work accurately with databases and inventory management systems are essential.
• Strong organizational, analytical, and communication skills are required.
• Knowledge of UN property management policies, experience with ERP systems such as UMOJA, possession of a valid driving license, and previous experience in a UN or international organization environment are desirable assets.

Contract

This is a UNV contract. More about UNV contracts.

The UN Volunteer will support the Property Control and Inventory Unit (PCIU) in managing and tracking UN asset, conducting inventory verifications, maintaining accurate records, and ensuring compliance with UN property management policies. The assignment contributes to strengthening asset accountability, improving inventory accuracy, and supporting efficient mission operations.

Under the direct supervision of the Property Control and Inventory Officer, the UN Volunteer will undertake the following tasks:

• Assists with planning and coordination of property control activities; • Monitors progress of current operations through statistical analysis of property records and submits weekly reports on ongoing activities; • Carries out physical verification of UN property; • Responsible for the maintenance of accurate and auditable records, in both hard and electronic formats, for the accountability of UN property; • Monitors and evaluates the overall process of property management by utilising established business intelligence tools; • Analyses the mission inventory management system to ensure anomalies are identified in discrepancy reports and addressed immediately; • Identifies issues and implements solutions to problematic areas related to property control; • Liaises with various property management counterparts on matters related to inventory control, receiving and inspection as well as write-off and disposal activities; • Drafts correspondence as required; • When working with (including supervising) national staff or (non-)governmental counterparts, sets aside dedicated time for capacity development through coaching, mentoring, and formal and on-the-job training; • Any other related duties as may be requested.

• Professionalism • Integrity • Communication • Teamwork • Respect for diversity and gender

• Experience in Supply Chain Management, Logistics, Information Management, or a related field.
• Demonstrated experience in asset management, inventory control, logistics, warehouse operations, or administrative support.
• Proficiency in Microsoft Office applications, particularly Excel, and the ability to work accurately with databases and inventory management systems are essential.
• Strong organizational, analytical, and communication skills are required.
• Knowledge of UN property management policies, experience with ERP systems such as UMOJA, possession of a valid driving license, and previous experience in a UN or international organization environment are desirable assets.

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse.

Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential.

Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative.

All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma. Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis.

The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad.

In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.

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Potential interview questions

Added 25 days ago - Updated 11 days ago - Source: unv.org