Property Control and Inventory Unit (PCIU) Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the general supervision and guidance of the Warehouse Officer, the PCIU Assistant is responsible for the following:

• Prepare and conduct physical verifications as delegated by the Supervisor (this includes but is not limited to) ensuring that all targeted clients are fully informed of upcoming physical inspections; preparing lists of assets and other supporting reports; scheduling and conducting inspections with target clients; scheduling follow-ups, etc.). • Ensure that Umoja Inventory System is accurately updated within 24/48 hours from the physical verification. • Monitor and verifies accuracy of inventory data captured in UNMISS Assets Database (Umoja Inventory System). • Monitors the Umoja Inventory System to ensure that all non-Expendable items that have been received in the mission are entered in Umoja and all records are updated by Receiving and Inspection Unit correctly. • Ensure that all activities are carried out in conformity with the established standard procedures. Proactively keep Supervisor informed of progression and promptly notify any deviation from schedule. • Ensure that anomalies (i.e.: wrong or missing barcodes/serial numbers, wrong item descriptions, etc.) are promptly reported to his/her supervisor for immediate correction. In case of missing barcodes, he/she should follow-up with R&I and Commodity Managers for possible re-barcoding of asset. • Continuously review Physical Verification Vouchers (PVV) and Umoja Inventory System for compliance with required quality standards. When needed, the IVU/PCIU Inspector will be responsible to prepare, coordinate and conduct, ad-hoc, unplanned inspections. • To plan, prepare, coordinate (with Field Offices, TCCs/ PCCs and end- users) and execute the Field Offices assets physical verification program in accordance with the six-month work cycle and to verify whether accurate accountability of assets issued to end-users is being maintained. • To maintain and update information collected during physical inspection in Umoja and to correct discrepancies accordingly thereby ensuring accuracy of inventory data. • To maintain accurate and auditable records, in both hard and electronic format, for property control and accountability at UNMISS in conformance with Secretariat Administrative Instructions, LDS/OMS/DPKO guidelines and UNMISS standard operating procedures. • Run a review in Business Object report. • Performs other duties as maybe assigned by his/her supervisor.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

• Integrity and professionalism • Accountability • Planning, effective organizational and problem-solving skills • Teamwork and respect for diversity • Communication • Flexibility and willingness to live and work in hazardous and remote places • Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

warehousing and inventory management in retail logistics and/or exposure to any of the Supply Chain Management functional components.

Proven ability to analyze data.

Experience in a large international organization is an advantage.

Proven ability to drive manual gear 4x4 vehicles.

Holding a forklift license is an advantage.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.