Property Control and Inventory Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Under the direct supervision of the Chief Property Management Unit, the UN Volunteer will undertake the following tasks:

• Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit;
• Assist with monitoring ongoing operations of the Unit, undertaking regular site visits of field mission offices and carries out physical inspections and verification of UN property;
• Liaises with the Technical Sections, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
• Maintain accurate and auditable records, in both hard and electronic format, for accountability of UN Property at mission location in conformance with Administrative Instructions Department of Management Strategy, Policy and Compliance(DMSPC) guidelines and mission Property Management standard operating procedures (SOP);
• Assists in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
• Monitors the Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
• Assist with preparation of periodic performance reports in line with Global Assets Management Policy Service (GAMPS) quarterly reporting regime, reviews and ensures accuracy of data;
• Assist preparation of accurate and auditable statistical reports for management in missions and drafts correspondence, as required;
• Assists the Chief of the Unit in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit;
• Identifies issues and implements solutions to problematic areas related to Property Management.
• Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process;
• Assists with the preparation of periodic IPSAS financial reports on property and equipment and Inventory (year-end reports, monthly reports), ensures timely submission as per the GAMPS Guidelines.
• Perform other duties as required.

Educational additional comments

Business Administration, Logistics Management, Supply Chain Management or related fields is required.

Experience remark

A minimum of five (5) years of progressively responsible experience in property management, property control and asset management is required. Experience in support services, logistics and supply chain management is desirable. Experience UN peacekeeping or field mission operation is also desirable.

Language skills

• English(Mandatory), Level - Fluent

Area of expertise details

• Microsoft Office – (Excel, Power BI, Word, PowerPoint, Projects) is mandatory.
• SAP is an advantage.
• Knowledge of French is an advantage.

Competencies values

Accountability, Adaptability and Flexibility, Client Orientation, Communication, Ethics and Values, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 08-09-2021