Project Support Specialist, Canada Project

Contract

This is a P-1 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be between 75,897 USD and 104,891 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Office of the Assistant Director (AD) supports the PAHO Director with fulfillment of the Organization’s mission, as well as the achievement of the PAHO Strategic Plan. The Office also provides leadership and good governance for public health in the Americas and in the other regions of World Health Organization (WHO). The Office of the Assistant Director is comprised by five Departments, one Special Program and one Office: Communicable Diseases and Environmental Determinants of Health (CDE), Noncommunicable Diseases and Mental Health (NMH), Health Systems and Services (HSS), Family, Health Promotion and Life Course (FPL) and the Evidence and Intelligence for Action in Health (EIH).

DESCRIPTION OF DUTIES

Under the direct supervision of the Project Management Advisor and the general guidance of the Assistant Director (AD), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

Canada Project

1. Provide support for the monitoring and coordination of the Improved Health of Women and Adolescent Girls in Situations of Vulnerability Project, a cooperation agreement between the Government of Canada’s Department of Global Affairs Canada (GAC) and the Pan American Health Organization (PAHO);
2. Participate in the preparation of the Biennial Work Plans (BWP), project work plans and budget development, including budget assignment and coordination with PBE, as needed;
3. Provide support and monitor to ensure the timely execution of project funds in collaboration with country and Headquarter entities involved in the project;
4. Support project implementation monitoring and analysis and contribute inputs for the submission of financial and programmatic progress reports in accordance with donor agreement; assist in coordinating and drafting donor reports;
5. Provide administrative support in the organization of project meetings, both in-person and virtual, including liaising with participants, coordinating logistical aspects, preparing meeting related documentation, and other tasks, as required;
6. Provide support for the internal communications and knowledge management aspects of the project;

AD’s Office

1. Support the AD’s Office in preparing tables, meeting agendas, meeting minutes, presentations and reports from consolidated information from different subject matters and sources (financial, list of SAG topics, travel plans, audit recommendations, human resources requirements, briefing books etc) related to the entities under AD’s Office;
2. Follow up on information requests for technical inputs with the respective entities under the AD’s Office;
3. Provide administrative support to other Projects in the AD’s Office, including the participation in the development of work plans and assignment of funding managed by the AD’s Office;
4. Organize, establish and follow up the working groups and task forces including elaboration of terms of reference, minutes and key action points;
5. Maintain all technical documentation in their respective sharefolders in the intranet and OneDrive;
6. Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education****:

Essential: A bachelor’s degree in one of the health, social or management sciences, international relations or in any other area related to the functions of the post, from a recognized university.

Desirable: Proven training in developing content across a range of formats especially Excel for expert and general audiences would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience****:

Essential: Three years of combined national and international experience working in international development programs involving multiple stakeholders; experience should include development of programmatic analysis and planning of health programs.

Desirable: Additional experience in supporting the management of voluntary contributions projects among different budget centers.

SKILLS****:

PAHO Competencies:

• Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
• Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
• Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
• Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment: Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

• Strong strategic thinking background showing resourcefulness, initiative, skills to deals with difficult situations and sensitive areas.
• Mature judgment, strong technical, analytical, conceptual, interpersonal and communication skills; demonstrate ability to identify, assess, analyze, synthesize and provide recommendations on key political, technical and administrative issues.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
• Ability to manage multiple issues and tasks in a complex organizational environment to re-prioritize actions on short notice. Theoretical and practical knowledge of the principles and practices of public health advocacy, news media, social media, knowledge management, and organization and dissemination, collaboration and refinement of information.
• Strong interpersonal skills, diplomacy, and tact to effectively communicate with senior level health officials in public and private sector and the civil society, multiple stakeholders and professionals from diverse cultural backgrounds.
• Strong professional oral and writing skills including the development of reports, oral presentation, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish with working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

REMUNERATION

Monthly Salary****: (Net of taxes)

US$3,210.25 (Salary non-negotiable)

Post Adjustment****:

US$1,736.75 This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates to fill other similar short-term professional positions, at the same grade level.
• Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this position as a form of screening.
• The post description is the official documentation for organization purposes.
• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to workforce diversity.
• PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
• PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
• PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are encouraged.
• All applicants are required to complete an on-line profile to be considered for this post.