Project Support Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - Job-specific

Background Information - Job-specific

UNOPS Hub in Nairobi, Kenya implements projects on behalf of UN agencies and bilateral support, electoral support, health, private sector development, water, and local area development). The functional objective of UNOPS Hub in Nairobi is to deliver its projects in an donors and in close coordination with the Government and authorities and multiple NGOs and civil society organizations in a variety of sectors and areas (incl. human rights, constitutional efficient and effective manner and in line with the principles, rules and regulations of UNOPS, so as to achieve the outcomes sought by the clients.

Tanzania's Country Office has been implementing donor-funded projects. Currently, the Tanzania office is executing two ongoing infrastructure projects funded by the KOICA. One of the projects is constructing ten secondary school laboratories in Zanzibar, and the other involves the construction/rehabilitation of three agro-processing centers in Dar Es Salaam, Morogoro & Zanzibar. The office of the Tanzania KEMCO locates in Dar Es Salaam at the UN Common Office building in Masaki. and a suboffice at the UN Building in Zanzibar. The intern will be based in the Dea Es Salaam office Currently, the Tanzania team and Project Development Unit are pursuing additional project opportunities, which the Intern will also support. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

S/he will be supporting the projects & the office in the following areas: (1) reporting and documents control, (2) UNOPS and Project Visibility, (3) new business opportunities, and (4) participation in relevant UN committees.

Functional Responsibilities

• Keep abreast of all developments in UNOPS Tanzania to prepare appropriate reports, briefings and background notes.

• Support the provision of quality assurance, including data verification, on all reports and information products produced by the projects.

• Establish a reporting schedule and ensure the timely submission of internal and external reports as identified.
• Provide inputs to the Gender Action Plan, work with PM & field engineers to integrate the plan in project activities and adhere to it
• Act as a focal point for collection, analysis and dissemination of data/information relevant to verification, monitoring and inspection activities in coordination with the project team.
• Support in developing and maintaining the filing system to achieve maximum clarity and efficiency in information access and use among all eligible stakeholders.
• Draft briefing notes, talking points and other correspondence related to the project and meetings held
• Assure proper visibility of projects in the media through print and electronic publications, video and other means of communication to enhance UNOPS and KOICA public profile and effectively communicate project achievements.
• Lead the preparation of impact stories and best M&E practices for inclusion in internal and external communication products.
• May be askedt to represent UNOPS at different UN meetings at country level (e.g., UNCG communication group meetings, etc.).
• Participate in different stages of UNSDCF formulation processes to increase UNOPS visibility and ensure UNOPS projects are captured.
• Support the PM in looking out for new business opportunities (e.g., climate change) in Tanzania.
• Support the PDO in preparing documents for new business opportunities
• Help identify and develop opportunities for further engagement with KOICA in Tanzania and other countries covered under KEMC (15 counties in East and Southern Africa).
• Provide updates to the UNCG for monthly reports.
• Collaborate at the country level with UN INFO & work diligently towards UNOPS profile.
• Performs other related duties as required from Project Manager.

Education/Experience/Language requirements

Education:

• Must be enrolled or have completed a Bachelor’s degree or equivalent in Project Management, International Studies, Business Administration, Information Technology, Management, or related fields or have graduated from such studies within three (3) years prior to the applications date of the internship.
• Prince 2 (foundation) or similar project management certification an asset.

Experience:

• Experience working in a multi-sector project environment office will be an added advantage;
• Internship-related experiences not required, but previous working experience would be an asset;
• Experience in Project information control, Coordination with project stakeholders and other UN agencies is desired;

Languages:

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language is an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

• ****The position is based in a family duty station****

Contract type, level and duration - Internship

Contract type: Internship Contract level: N/A Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.