Project Support Assistant
Provide effective administrative and logistical support for the Greater Busia Metro project.
This opening expired 7 months ago.
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Overview
Provide effective administrative and logistical support for the Greater Busia Metro project.
You have:
- A high school diploma is required.
- A certificate or university degree (Bachelor’s or equivalent) in Business Management, Administration, Information Technology, Development Studies, or a related field is desirable.
- One year experience in support roles of programme management or related fields is required.
- Experience in administrative support, coordinating events, monitoring processes and knowledge management is desired.
- Fluency in oral and written English is required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Effective administrative and logistical support provided for timely and compliant implementation of the Greater Busia Metro project and related activities.
Work Location
Nairobi
Expected duration
6 months
Duties and Responsibilities
BACKGROUND The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. Through its Regional Office for Africa (ROAf), located in Nairobi, Kenya, UN-Habitat has been supporting African governments to take early action to position themselves for predominately urban populations to achieve sustainable urbanization and the right to adequate housing for all, within the framework of the 2030 Sustainable Development Agenda. Since 1998, the UN-Habitat has implemented several projects in the East and of Africa. Key areas of partnership include: Capacity Building for Sustainable Urban Development, Implementation of the Habitat Agenda, Integrating Local Development Planning and Slum Upgrading in Urban Policy, Cities without Slums, Water for African Cities Programmes, Promoting Sustainable Transport Solutions for East Africa, Support to the improvement of Public Spaces, Support in rehabilitation of Solid waste dump sites in a number of cities, Support in development of regional plans. This post is located within the East and Horn of Africa Sub Regional Programmes, Regional Office for Africa The "Harnessing Property Rights: Building Resilience of Local Government and Women and Youth Informal Traders in Greater Busia Metro" project aims to strengthen evidence-based planning and tenure reforms in the crossborder Greater Busia Metro (GBM), spanning Busia County, Kenya, and Busia, Uganda. Informal women and youth traders (IWYTs) are critical to the local economy but face challenges such as insecure land tenure and limited access to formal trading spaces. RESPONSIBILITIES Under the direct supervision of the Human Settlements Officer/Project Manager the Individual Contractor will be responsible for the following: • Provide general support to the standard administrative activities and processes under the Projects that require application of rules and procedures. • Provide logistical support for travel arrangements, including accommodation bookings, flight bookings, car hire, and related coordination. • Support the organization of meetings, trainings, and conferences, including liaising with vendors, obtaining quotations, booking venues, and reconciling related documentation. • Support with the preparation of project related meetings, in areas such as; drafting agenda, notification of participants, drafting minutes, preparations of slides and other written materials, monitoring follow ups. • Support in updating and monitoring of various trackers e.g., procurement, travel, recruitment and cash advance. • Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the project activities. • Assist with the updating of a knowledge management repository tool on SharePoint that will be used to store all relevant project documents. • Maintain orderly records and files on on-going projects and project/programme. • Any other related tasks assigned.
Qualifications/special skills
A high school diploma is required. A certificate or university degree (Bachelor’s or equivalent) in Business Management, Administration, Information Technology, Development Studies, or a related field is desirable. One year experience in support roles of programme management or related fields is required Experience in administrative support, coordinating events, monitoring processes and knowledge management is desired.
Languages
Fluency in oral and written English is required.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience in providing logistical support for events? | The interviewer wants to understand your hands-on experience with organizing events and handling logistics. | Discuss specific events you've coordinated, the challenges faced, and the outcomes. |
| How do you prioritize tasks in a busy project environment? | This question assesses your organizational skills and ability to handle multiple responsibilities. | Pro members can see the explanation. |
| What strategies do you use to maintain accurate records and documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you facilitated effective communication within a team? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to adapt to changes during a project. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure compliance with rules and procedures in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or systems are you familiar with for knowledge management? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a situation where you have conflicting priorities from different supervisors? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 7 months ago
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Updated 7 months ago
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Source:
careers.un.org
