Project Officer (Budget and Planning)

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 120,409 USD and 157,666 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : ED/PA 236 Grade : P-3 Parent Sector : Education Sector (ED) Duty Station: Paris Job Family: Education Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 18-MAR-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Duration of contract: 1 year with the possibility of extension subject to availability of funds and satisfactory performance*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Assistant Director-General, Education (ADG/ED), guidance from the Director of the Division for Peace and Sustainable Development, and direct supervision of the Chief of Section for Health and Education (ai.), the incumbent is responsible for ensuring effective workplanning, budgeting and monitoring across the global programme, for narrative and financial reporting, human resources planning and contract management, and for supporting donor relations and resource mobilisation including responsibility for elements of UNESCO’s work as a cosponsor in the UNAIDS Joint Programme. Guided by the UNESCO Strategy on Education for Health and Well-being, the postholder will be responsible for cross-cutting programming planning, monitoring and resource mobilisation. Other tasks as may be assigned by the Chief of the Section and the Director of the Division, including preparation of regular reports, briefings and other information materials as may be necessary. More specifically, the incumbent will: Long Description ---------------- 1\. **Strategic planning and coordination:** a. Support implementation of the Strategy on Education for Health and Well-being, at global, regional and country levels. b. Lead on workplanning and budgeting for the Section across all extra-budgetary and core funds, in collaboration with programme staff to ensure coherence of activities and availability of budgets. Support development and review of results assessment frameworks. c. Establish and monitor workplans for all core and extra-budgetary programmes in Core Planner in collaboration with AO, BFM and BSP. d. Prepare monthly budget monitoring updates for health education projects, including those implemented through the Special Account on Education for Health and Well-being, the UNAIDS Joint Programme. Liaise with project officers at Headquarters (HQ)and regional offices to flag instances of low implementation and identify solutions. Support the budget management of “Our Rights, Our Lives, Our Future” programme in Africa. e. Provide guidance and backstopping to colleagues in the Section and the Field for programme implementation and monitoring, anticipating key issues and identifying creative and practical solutions, in collaboration with Education Executive Office and corporate services where appropriate. 2\. **Narrative and financial reporting:** a. Work with section colleagues to prepare bi-annual reports on progress, and support regional advisors and country officers, to ensure the timely submission of Core Planner reporting every six months (July/January) and to draft or consolidate contributions for the EX/4 report to the UNESCO Executive Board. b. Lead on coordination, finalization and submission of narrative and financial reporting to donors for programmes managed by HQ (Sweden, Norway, France, Irish Aid, UNAIDS, etc.). Coordinate input from project officers and monitoring specialists for programmatic inputs and quantitative results for results assessment framework. c. Liaise with Administrative Officers, Bureau of Financial Management, and Bureau for Strategic Planning for financial management and reporting, ensuring alignment with organisation’s requirements. d. Lead on preparation of annual review meeting with donors (agenda, logistics, preparation of summary slides and speaking points). e. Synthesize information on health education activities for input into briefings, reports, and presentations 3\. **Donor relations and Resource mobilization:** a. Support the development of project proposals for bilateral, multilateral, private sector and civil society partners. b. Provide programmatic and budgetary input for extrabudgetary proposals, including supporting the preparation of results-based budgets and budgets by category of expenditure. c. Support HQ and regional teams to follow UNESCO’s approved extrabudgetary process including identifying appropriate funding modalities, requesting approval for workplans and budgets through Core Planner and B4U tools, and liaising with AOs, BSP, BFM and Legal Affairs as appropriate. d. Facilitate smooth communications with donors and partners. Long Description ---------------- 4\. **Human Resources planning and Contract management:** a. Ensure quarterly monitoring of staff cost expenditure and support Chief of Section with planning for human resources to ensure effective programme delivery. b. Support the management of human resources at HQ and in the field, including budgeting, monitoring costs and liaising with the appropriate services for the renewal of global, regional and country-level staff contracts and new recruitments. c. Support colleagues to identify appropriate contractual modalities, procurement processes and funding sources as required. 5\. **Focal Point for UNESCO’s role as cosponsor in UNAIDS Joint Programme:** a. Coordinate UNESCO engagement in the UNAIDS Unified Budget, Results and Accountability Framework (UBRAF) in close consultation with the UNESCO Global Coordinator, including providing budget analysis, drafting criteria for the work programming process, and delivering 'real-time' analysis of overall UNESCO regional, Sector and activity breakdowns. b. Lead on preparation of UNESCO’s inputs / briefings, and review of key documents by Secretariat or cosponsors, for all UNAIDS meetings including the Programme Coordinating Board, the Committee of Cosponsoring Organisations and Global Coordinator / Focal point meetings. c. Facilitate the smooth flow of information and good relationships among the Cosponsors, the Secretariat and UNESCO. 6\. Contribute to other tasks including the development and monitoring of the section’s work in line with the UNESCO strategy on education for health and wellbeing. **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Advanced university degree (Masters or equivalent) in education, public policies, international studies, social sciences, or related field. **Professional Experience** - At least 4 years of relevant professional experience in programme management or coordination, which preferably includes two years at the regional/international level. - Experience in fundraising and donor relations'. **Skills and Competencies** - Excellent planning and coordination skills; - Ability to draw project budgets, follow up expenditures and produce financial reports for project follow up purposes; - Ability to work effectively under pressure, prioritize and manage multiple and complex tasks within tight deadlines; - Strong strategic, analytical and problem-solving skills, and strong drafting skills; - Demonstrated skills in budget development and monitoring; - Ability to work autonomously and build strong working relationships with a range of colleagues, in a multicultural environment; - Strong interpersonal skills, discretion, integrity and tact; - Good IT skills. **Languages** - Excellent knowledge of English. **DESIRABLE QUALIFICATIONS** ---------------------------- **Professional Experience** - Experience with UNESCO systems, including SAP and SISTER and/or Core Planner. - Experience managing large donor-funded programmes and grants. **Skills and Competencies** - Knowledge of UNESCO’s extrabudgetary processes **Languages** - Good knowledge of French. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 90, 259 US $. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits.](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*