Project Manager, Environmental Sustainability in Humanitarian Logistics (WREC) P4 - Nairobi, Kenya

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you an experienced Project Manager interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, July 17, 2022 (10:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

THE ROLE AND ORGANIZATIONAL CONTEXT

The Logistics Cluster is an Inter-Agency Standing Committee (IASC) coordination mechanism that is responsible for coordination, information management, and, where necessary, logistics service provision to ensure an effective and efficient logistics response takes place in humanitarian emergency missions.

In its role as the Logistics Cluster lead, WFP maintains in its HQ in Rome the Global Logistics Cluster (GLC) Support Team which supports the activities and initiatives of the Logistics Cluster globally.

The Environmental Sustainability in Humanitarian Logistics (WREC) Project seeks to reduce the adverse environmental consequences of humanitarian logistics through awareness, practical guidance, and provision of real-time environmental expertise. The WREC Project is a two-year, potentially renewable, project which aims to support the humanitarian community with specialized humanitarian logistics expertise, training, and tool development to support environmental sustainability initiatives.

Life-saving humanitarian action can have unintended environmental impacts, which can hamper the effectiveness of relief, recovery, and sustainable development efforts. The humanitarian supply chain, typically responsible for the procurement, transport, and warehousing of goods, as well as for the management of premises, waste, and fleets, is at the centre of these impacts.

The project is coordinated by the Global Logistics Cluster and supported by a coalition of humanitarian organizations - the Danish Refugee Council (DRC), the International Federation of Red Cross and Red Crescent Societies (IFRC), Save the Children International (SCI) and the World Food Programme of the United Nations (WFP). Representatives of all those five entities form the Project Steering Committee.

The project team will be composed of one dedicated Project Manager, an information management/reporting officer (sitting in the Global Logistics Cluster Support Team) and four environmental subject matter experts (SMEs), each hosted within one of the coalition organizations.

The Project Manager will report to the Global Logistics Cluster Coordinator or Deputy Global Logistics Cluster Coordinator.

KEY ACCOUNTABILITIES (not all-inclusive)

You will be responsible for the overall project planning, coordination of activities and workplans, and tracking and reporting on the implementation of a number of activities/sub-projects related to the Environmental Sustainability in Humanitarian Logistics Project.

Planning & Reporting:

• Work with the Chair with the planning of all key project timelines and associated deliverables, associated project meetings, donor reporting and submissions and interactions with broader partner community.
• Work with the Chair and Steering Committee on fund-raising activities via the creation of project proposals, briefings about the project to potential donors, in close coordination with the logistics cluster support team, the Project Steering Committee and project team members.
• Preparation of donor reports in line with the proposal timelines.

Coordination:

• Coordination with the representatives of the participating organisations (Project Steering Committee), serving as a non-decision-making member of the Project Steering Committee (PSC) and as a secretariat function on behalf of the PSC, ensuring documenting and archiving of all decisions action points.
• Technical supervision of the subject matter experts (SMEs) embedded within the participating organisations to ensure timely and effective implementation of project deliverables.
• Coordination with other actors involved in projects related to environmental sustainability in humanitarian action as it relates to humanitarian logistics, ensuring to maintain partnerships and keeping up to date on complimentary activities.

Implementation:

• Guiding/advising project team members and contributors with tracking of the implementation of activities and deliverables outlined in the project scope, monitoring tasks on a day-to-day basis against plans to ensure project completion within time and budget.
• Providing solutions to the PSC with adjustment to the Project budget with changes to funding.
• Facilitating the work of the PSC with Partnership Framework Agreement and any associated legal MoUs required to facilitate funds and staffing management of project related assets (including staffing).

Within this scope, you will, either directly or in coordination with other project managers and SMEs assigned to specific areas of work:

• Develop plans that emphasize the proper use of environmental resources with a focus on sustaining these resources in the long term.
• Develop and prepare the implementation of project work plans and ensure compliance with specific assigned objectives.
• Using Mendelow’s power-interest matrix (or equivalent tool) ensure stakeholders are appropriately categorised and managed; identify and engage with related and complementary initiatives and ensure linkages with these initiatives are appropriately maintained.
• Manage coordination with project stakeholders on an ongoing basis to ensure cohesion and alignment throughout project implementation.
• Manage the Project Budget and take responsibility to engage sufficient participants to achieve project goals.
• Assign tasks and responsibilities to appropriate personnel within the project team as detailed within the Project Plan and associated RACI matrices.
• Identify project dependencies into and out of the project (especially linkages with other environmental initiatives in the humanitarian sector) and critical path to ensure maximum efficiencies across the sector in this area of engagement.
• Identify project risks, anticipate problems and discuss as required mitigation efforts to ensure overall delivery is not compromised.
• Following the Project Plan, develop team work plans, including milestones and deliverables, review status reports from the project team, analyse results, and troubleshoot problem areas, consulting with the Project Chair (GLCC) and PSC as necessary.
• Where relevant, supervise, evaluate, and guide the work of professional and support staff working on the project.
• Proactively manage changes in project scope, identify potential crises, and devise contingency plans, in coordination with SMEs and coalition partners
• Provide in-depth and comprehensive reporting on project status, issues and results to relevant parties including donors and partners as required/requested
• Undertake any other functions as required related to the management of the Project.

QUALIFICATIONS AND KEY REQUIREMENTS

EDUCATION:

You have:

• University degree in project management, communications, logistics, international development, or environmental sustainability; or the equivalent combination of education and experience.

EXPERIENCE:

You have:

• A minimum of eight years of professional experience in Project Management of multi stakeholder projects and drafting and elaborating partnership projects.

LANGUAGE:

You have:

• Fluency (level C) in English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language)

MORE ABOUT YOU

You have:

• Knowledge of logistics operations and systems
• Strong familiarity with Project Management software
• Ability to transform Business requirements into Technical Project Documentation
• Excellent command of English both spoken and written. Excellent presentation and people skills
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Ability to react to project adjustments and alterations promptly and efficiently.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period for up to 4 years. Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

The position is based in Nairobi, Kenya and the selected candidate will be expected to relocate.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.