Project Manager-Document Control

Result of Service The incumbent will work on the agreed pipeline of documentation to be processed and assist in the documentation process for the resumed IP4 and ICCM5 meetings. The ultimate result of services is a successful delivery of the resumed fourth meeting of the intersessional process (IP4) considering the Strategic Approach and sound management of chemicals and waste beyond 2020 (February-March 2023) and the fifth session of the International Conference on Chemicals Management (September 2023) through preparation, document processing and quality control of the pre-meeting, in-session, post-meeting and other intersessional documents and reports.

Work Location Home based

Expected duration 12 months, full time

Duties and Responsibilities Background (Org. Setting)

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

SAICM--The Strategic Approach to International Chemicals Management is an inclusive, voluntary global policy framework on the sound management of chemicals and waste and is hosted by UNEP, Chemicals and Health Branch in Geneva. Currently, the SAICM Secretariat is implementing Resolution IV/5 of the fourth session of the International Conference of Chemicals Management, including the intersessional process to prepare recommendations regarding the Strategic Approach and the sound management of chemicals and waste beyond 2020.

There is the need to support the SAICM secretariat in preparation and execution of the upcoming resumed fourth meeting of the intersessional process (IP4) considering the Strategic Approach and sound management of chemicals and waste beyond 2020 (February-March 2023) and the fifth session of the International Conference on Chemicals Management (September 2023), in particular in the preparation, document processing and control of the pre-meeting, in-session and post-meeting documents and reports, as well as other Intersessional Process documents and reports.

Objectives

• Support the preparation and management of pre-meeting, in-session and post-meeting documents and reports for SAICM meetings, as well as other Intersessional Process documents and reports, both internal and externally.
• Ensure conformity of documents and reports formatting with the SAICM and UNEP editorial practices and policies (identification symbol, title, agenda item, presentation, page-numbering, etc.).
• Ensure that all editorial changes are made; clarify and finalize changes ensuring that any additional revisions are included in the final version.
• Maintain a tracking list of the documents and reports, regularly checking the status of each document and monitoring the submission deadlines.
• Support the SAICM team in relation to organizational- and execution-related tasks for IP4 and ICCM5 meetings, as well as Intersessional Process.
• Support the work of Intersessional Process Co-chairs.

Output expectations

• Support to the preparation of pre-meeting, in-session and post-meeting documents and reports for SAICM meetings, as well as other Intersessional Process documents and reports, is provided.
• Conformity of document formatting with the SAICM and UNEP editorial practices and policies is ensured.
• Requested editorial changes and revisions are included in the final versions of the documents.
• Tracking list of the documents and reports is maintained and up to date.
• Support to selected organizational- and execution-related tasks for IP4 and ICCM5 meetings, as well as Intersessional Process, is provided.
• Support to the work of Intersessional Process Co-chairs is provided.

The outputs documents will be delivered by electronic means. Support to IP4 and ICCM5 meetings, as well as Intersessional Process, organizational- and execution-related tasks will be delivered either by electronic means or in person.

Performance indicators

• Timely contribution towards the preparation of pre-meeting, in-session and post-meeting documents and reports for SAICM meetings, especially the resumed fourth meeting of the intersessional process (IP4) considering the Strategic Approach and sound management of chemicals and waste beyond 2020 (February-March 2023) and the fifth session of the International Conference on Chemicals Management (September 2023), as well as other Intersessional Process documents and reports.
• Quality checked pre-meeting, in-session, post-meeting and other Intersessional Process documents and reports posted on the SAICM website within the timelines set and according to the rules of procedure.
• Selected organizational- and execution-related tasks, of relevance to IP4 and ICCM5 meetings, as well as Intersessional Process, timely performed in a satisfactory manner.

• Support provided to the work of the Intersessional Process Co-Chairs recognized by the Co-Chairs.

  Qualifications/special skills Education: University degree in environmental sciences, environmental management, economics or a related field.

Special skills and knowledge: --Desired good technical understanding of issues related to environmental and/or sound chemicals management. --Required planning and organization skills. --Required good inter-personal and communication skills. --Strong knowledge of Word and Excel. --Required excellent communication skills, including good written command in English and ability to craft and deliver messages in an articulate manner. --Required ability to work in a multicultural environment.

Languages Fluency in English is required. Knowledge of another official United Nations language is an advantage.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.