Project Manager Assistant
Assist in managing project reports and support implementation processes
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Overview
Assist in managing project reports and support implementation processes
You have:
- Recent University Graduates or A Minimum of 1-2 years in Project management assistance, especially in emergency and grant-funded projects.
- Bachelor's Degree in Social Sciences/Project Management/Program Management or relevant field.
- Excellent organization, planning, motivation, and interpersonal skills.
- Communicates with integrity to different stakeholders (strong interpersonal skills).
- Ability to work in an intercultural team.
- Romanian and English required, Ukrainian/Russian would be a plus.
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
JOB PURPOSE
The Project Manager Assistant will support DEC Project Manager with the systematic collection and analysis of partners and fields officer’s reports, managing Purchase Requisition Forms and Stock request Forms. Will work closely with the Project manager in all project implementation processes to ensure high implementation quality. PM Assistant will report directly to Project Manager. He/she will closely work with the Educational Field Officers. The PM assistant will play an important role in the implementation of all aspects of the project, such as educational centres/happy bubbles in 8 regions of Romania, social stores, etc.
MAJOR RESPONSIBILITIES
Daily Activities
- Control and coordinate the process of maintaining records and files on various organizational and technical issues
- Collect and verify monthly reports from partners
- Collect and verify reports from field officers
- Administer the entire cycle of signing the PRF/SRF and further collection of documents confirming payment for the relevant PRF/SRF
- Creation and updating of a paper and online depository for all documents (not a large volume of documents)
- Collection of any necessary information from field officers
- Help to field officers with information related to their requests (previously agreed with the project manager)
- Together with the project manager, prepare monthly/interim/annual reports
- Attend regular staff meetings
- Collaborate with all departments of the organization for the qualitative implementation of the DEC project
- Contribute to the partners related processes as needed
- Ensure all DEC project-related data, reports, and records are clearly organised and archived in a central location for future reference.
- Support the development, amendment, and implementation of the needed tools for project (different templates) etc.
Business trip****s
- Organizational/monitoring visits to the fields
- Organizational/monitoring to partners
Project Learning
- Ensure a learning culture is established within the office/team and among implementing partners to document learnings and best practices for ongoing and future programming, as needed.
- Assist with trainings organization for DEC staff and partners, as needed.
- Ensure appropriate dissemination of the project results as needed.
Other
- Carry out additional duties and project tasks assigned by the DEC Project manager.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Recent University Graduates /A Minimum of 1-2 years in in Project management assistance, especially in emergency and grant-funded projects
- Volunteering experience
- Basic understanding of project management
- Problem-solving attitude
- Excellent organization, planning, motivation, and interpersonal skills
- Strong work ethic and detail-oriented with excellent multitasking skills
- Ability to prioritize work, meet deadlines and work well under pressure
- Ability to work with sensitive or confidential information
- Communicates with integrity to different stakeholders (strong interpersonal skills)
- Interact effectively with others, communicate clearly, and understand of the needs and requirements of all stakeholders
- Ability to work in an intercultural team etc.
Required Education, training, license, registration, and certification
- Bachelor’s Degree in Social Sciences/Project Management/Program Management or relevant field.
Preferred Knowledge and Qualifications
- Master’s degree in Social Sciences, International Development, International Relations or a related field. (Preferred)
Travel and/or Work Environment Requirement
- The position requires the ability and willingness to travel domestically.
Language Requirements
- Romanian and English required
- Ukrainian/ Russian would be a plus
Applicant Types Accepted:
Local Applicants Only
Potential interview questions
| Can you describe a time when you had to manage multiple tasks at once? | This question assesses your multitasking and prioritization skills. | Provide an example that shows how you organized your tasks effectively to meet deadlines. |
| How do you handle sensitive information in your role? | The interviewer wants to evaluate your discretion and professionalism. | Pro members can see the explanation. |
| Describe a time when you faced challenges during a project. How did you address them? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure effective communication with team members and stakeholders? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to ensure that project documents are well organized? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
wvi.org
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