Project Manager

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, Governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

The Thailand Multi Country Office (THMCO) is a UNOPS business unit under the UNOPS Asia Regional Office. The Hub was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific.

The Thailand Multi Country Office (THMCO), established in 2017, supports, develops and oversees the UNOPS portfolio of projects in South East Asia and Pacific. With its head office in Bangkok, the Multi-Country Office comprises five main business units: THMCO Thailand, THMCO Indonesia, THMCO Pacific Operations Cluster, THMCO Papua New Guinea and, THMCO China and provides a wide range of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.

Project Information:

The climate village programme / Program Kampung Iklim (PROKLIM) has been led by the MOEF, since its inception in 2012. As of 2016, PROKLIM has become a strategic programme and a national movement for community-based climate change control in Indonesia. PROKLIM is one of MOEF’s priority programmes to respond to the impacts of climate change at ground level.

The programme encourages the active participation of multiple stakeholders to increase community resilience and the impact of climate change and the reduction of GHG emissions. These include multi-stakeholders collaboration and partnership between governments, local communities, local businesses, NGOs, private companies, academia and financial institutions.

At the request of MOEF, UNOPS will assist the Government of Indonesia in effectively expanding PROKLIM’s coverage as well as strengthening sustainable livelihood activities.

This project, funded by Temasek Foundation, intends to implement its activities in 100 villages across 10 districts in South Sumatra.

The Global Data Access Initiative (GDAI) is an initiative managed by UNOPS and the Executive Office of the Secretary General (EOSG) across UN Global Pulse (UNGP) in collaboration with UN agencies. UNOPS signed an agreement with UNFIP to support the GDAI implementation.

THMCO is hiring for the position of Project Manager under its Indonesia office. Reporting to the Head of Programme, who provides general guidance and supervision, the incumbent is responsible for programme development planning and preparation, and for managing all stages of programming to achieve results in the area/s of responsibility under assigned programme/portfolio. The incumbent manages some projects (playing the role of Programme Manager) and coordinates project implementation, including supervising Programme Managers for assigned projects.

Local Context:

In Indonesia, UNOPS implements activities in coordination and partnership with the Government of Indonesia and other stakeholders and provides capacity building, policy development, technical expertise, knowledge enhancement and stakeholder coordination to improve the delivery of development activities. UNOPS is engaging with Ministries and Government Agencies, donors and partners on various initiatives in Indonesia, including on Fund Management, Programme Management, Procurement, Infrastructure, Environment, Climate Change, and Energy. The current security level in the duty station (Jakarta) is low (2).

The Project Manager will be expected to liaise with all country and regional office personnel. The overall purpose of the role is to support the technical team, in particular the Country Manager and Regional Programme Manager, by performing a range of activities to ensure the completion of the project’s work packages and deliverables.

The Project Manager is responsible for the day-to-day operations of the project and provides services to the different donors, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

The Project Manager has the authority to assign, as per the Project Plan, work packages to Team members and approve deliverables produced by them.

The Project Manager is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the projects’ outputs are capable of meeting the business cases for both UNOPS and the partner. Success of the project and hence of the Project Manager will be based on the defined Success Criteria.

Functional Responsibilities

Summary of functions:

1. Project Delivery and Performance
2. Procedures
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation
7. Personnel management

Project Delivery and Performance - Develop, complete and update implementation plan(s) - Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. - Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. - Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary. - Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan. - Liaise with any external suppliers or account managers - Manage acceptance and delivery of work packages - Monitor project progress ensuring that work packages are being executed properly - Control project and work packages changesIdentify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achievedIdentify and report to the supervisor potential business opportunities for UNOPS - Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved - Identify and report to the supervisor potential business opportunities for UNOPS

Procedures - Comply with all organizational policy and specifically the Project Management Manual - Prepare/adapt all relevant plans for approval by the Project Board. - Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan - Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team. - Ensure maintenance of the project files and lessons learned are recorded - Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations. - Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time. - Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project - Understand the unique structures of the UN and budget appropriately for personnel - Manage expenditures against the budget (based on accurate financial reports) - Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements. - For project closure purposes, provide a formal handover of the project to the closure manager - Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Monitoring and reporting - Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting. - Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality). - Maintain diaries and progress reports as required by the organization’s standard procedures. - Provide routine oversight and analysis of delivery data within the dashboard system. - Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Stakeholder engagement - Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies - Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders - Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications - Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Quality assurance - Work with internal stakeholders to ensure projects comply with audit requirements - Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems - Coordinate quality reviews of project documents and deliverables - Provide quality control for management outputs (project documents, reports, etc.)

Knowledge management and innovation - Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff. - Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices - Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice - Research and logging of lessons learned throughout the project life span. - Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Personnel Management - Lead and motivate the project management team - Ensure that behavioural expectations of team members are established - Ensure that performance reviews are conducted fairly, accurately and timely - Select, recruit and train team as required and take into account gender parity and diversity objectives. - Ensure safety and security for all project personnel and comply with UNDSS standards - Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results Project Manager/Senior Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education - Postgraduate (Advanced) accredited university degree (master or equivalent) in Business Administration, International relations, Public Relations, Project Management or related field is required. - Undergraduate university degree (Bachelor) or Technical diploma in any of the above mentioned fields with additional years of experience may be accepted.

Certification: - Project Management certification PRINCE2 Foundation is an asset. If not, it is required to obtain the certification within 6 months after signing the contract. - Other certifications as PMI Project Management Professional or other internationally recognised certification are an asset. - Professional licence or registration from a recognised professional body or institution is an asset

Experience: - A minimum of five (5) years (or more according to level of degree) of relevant practical project management experience or related field is required. - Experience with collaborating with Law Enforcement Agencies, academia and Civil Society in Indonesia or developing countries is an asset. - Experience in writing project implementation plans and progress reports, communication strategies and M&E frameworks as well as Terms of References for experts is an asset; - Experience with organizing workshops for at least 50 people at higher government - decision making levels in Indonesia or developing countries is an asset; - Experience working with UNOPS, UN or other humanitarian/development agencies is an asset; - Experience working on environmental law enforcement projects is desirable; and - Familiarity with Google Workspace (formally G Suite) is desirable.

Language Requirements: - Fluency in English is required. - Bahasa Indonesia is an asset.

Contract type, level and duration

Contract type: International Individual Contractor Agreement Contract level: ICS-10/IICA-2 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is based in a family duty station.

Disclaimer: If the selected candidate is a national of the duty station, a Local Individual Contractor Agreement (LICA) will be issued.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.