Project Management Support Specialist (Retainer)

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

1. General Background

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects worldwide. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peacebuilding, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, funding partners and United Nations organizations.

Background Information – EAPMCO

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself

Background Information – Project

UNOPS in partnership with UN-Habitat is granted the Human Security Trust Fund programme entitled “Cities for all: inclusive, smart and sustainable urban development in Cambodia”. The primary objective of this programme is to support the Royal Government of Cambodia to address the needs and challenges of urban citizens, particularly vulnerable communities by applying human security principles, in order to build more innovative, inclusive and sustainable cities in Cambodia. Of the three outcomes, UNOPS is responsible for the Outcome 2 on building capacity of smart cities and the development of the National Smart Cities Roadmap through the lens of human security approaches.

Functional Responsibilities

2. Purpose and Scope of Assignment

• Undertaking desk-reviews for generating experiences, lessons learnt and effective strategies for the implementation of smart cities initiatives from other countries which will draw upon strategies for supporting the Secretariat of the National Smart Cities Steering Committee to develop a sustainable, innovative and inclusive Smart Cities Roadmap and Proof-of Concepts.
• Providing technical training to the Secretariat of the National Smart Cities Steering Committee and relevant ministry representatives in the National Smart Cities Steering Committee on smart cities concepts (from foundation to intermediate level) in accordance with the human security approaches.
• Supporting the Secretariat of the National Smart Cities Steering Committee to produce the National Smart City Roadmap. This will include drafting of the Roadmap and preparation of communication products.
• Coordinating the consultations with relevant stakeholders on the draft of National Smart Cities Roadmap and finalization of the Roadmap.
• Facilitating the dissemination and orientation of the National Smart Cities Roadmap to the national and sub-national governments and relevant stakeholders.
• Providing technical support to the Secretariat of the National Smart Cities Steering Committee to prepare and convene the ASEAN Smart City Network Meeting and Expo in Cambodia. Drafting the communications materials of human security approaches.
• Supporting the Smart Cities Secretariat to develop a Smart City partnerships strategy and action plan to engage stakeholders in the way to propose solutions for contributing and/or addressing the urban challenges.
• Providing technical assistance to the General Department Administration and the Smart City Steering Committee on resources mobilization for the purpose of piloting smart cities initiatives.
• Supporting the programme team to ensure the quality of program implementation, accelerating the influence and visibility of the program and utilization of the human security approaches.

3. Monitoring and Progress Controls

No

Deliverables

Indicators

LoE (#days)

Schedule

1.

Undertaking desk-reviews of smart cities initiative and synthesizing the results of the comprehensive assessment

• A summary report and slides presentation in Eng and KH

  10

  May-June 2023

  2.

  Providing technical training to the Secretariat of the National Smart Cities Steering Committee and relevant ministry representatives in the National Smart Cities Steering Committee on smart cities concepts

• # of training materials

  • # of training session plan
  • # of training report(s)

  20

  Jun-Dec 2023

  3.

  Supporting the Secretariat of the National Smart Cities Steering Committee to produce the National Smart City Roadmap

• A final National Smart Cities Roadmap

  • Slide presentation of the roadmap in Eng and Khmer

  10

  Jun 2023-Jan 2024

  4.

  Coordinating the consultations with relevant stakeholders on the draft of National Smart Cities Roadmap and finalisation of the Roadmap.

• # of summary report of the consultation

  3

  Oct 2023 - Mar 2024

  5.

  Facilitating the dissemination and orientation of the National Smart Cities Roadmap to the national and sub-national governments and relevant stakeholders.

• # of workshop delivered

  • # of summary reports
  • # slides presentation

  5

  Jan-Mar 2024

  6.

  Support the Secretariat to participate and present the smart cities based on human security approaches during the ASEAN Smart Cities Meeting in 2023.

• # of notes/minutes of the discussion with the secretariat

  3

  Jun-Dec 2023

  7.

  Supporting the Smart Cities Secretariat to develop a Smart City partnerships strategy and action plan

• A draft partnerships strategy with

  10

  Nov 2023 - Mar 2024

  8.

  Providing technical assistance to the General Department Administration and the Smart City Steering Committee on resources mobilization for the purpose of piloting smart cities initiatives

• A draft concept note

  10

  Jan-Mar 2024

  Total

  71 days

The international consultant shall develop a work plan to be discussed and agreed with the Project Manager at the programme initiation stage. She/he is required to submit the monthly timesheet and supporting documents to UNOPS while proceeding with the payments. The payment is based on the number of days committed on each deliverable as stated in the above table.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

4. Qualifications and Experience a. Education (Level and area of required and/or preferred education)

• Advanced university degree (Master’s degree or equivalent), preferably in development studies, urban planning or other social sciences subjects relevant to the nature of the assignment, is required.
• A first-level university degree (Bachelor’s or equivalent) in combination with seven (7) years' relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent).

b. Work Experience

• Minimum five (5) years experience in research, capacity development, multi-stakeholder engagement or related fields is required in combination with an advanced university degree is required.
• Experience in engagement and collaboration with the national and sub-national government, development partners, UN agencies, CSOs and other stakeholders is required.

• Experience in conducting multilingual training is desirable.

  c. Language

• Full working knowledge of English is required.

Contract type, level and duration

• Contract type: International ICA
• Contract level: IICA 2
• Contract duration: from 1 May 2023 to 15 March 2024 - Up to 71 days

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Phnom Penh is a family duty station.

Disclaimer: If the selected candidate is a national of the duty station, a Local Individual Contractor Agreement (LICA) will be issued.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.