Project Management Support Specialist (Budget and Financial Management)

This opening expired 3 years ago. Do not try to apply for this job.

UNOPS - United Nations Office for Project Services

Open positions at UNOPS
Logo of UNOPS

Application deadline 3 years ago: Monday 1 Mar 2021 at 23:59 UTC

Open application form

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The Project Management Support Specialist reports to the Project Manager who provides broad supervision and guidance. The role is responsible for supporting the Project Manager with the day-to-day operations of the mission and coordinating mission progress and implementation. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports. Project Management Support Specialist is most likely be required to work in complex and challenging environments with limited resources.

Functional Responsibilities

III. Functions/Key Results Expected

Summary of functions:

  1. Project Implementation
  2. Financial and procurement management
  3. Stakeholder management, coordination and liaison
  4. Knowledge management and innovation 1. Project implementation ● Preparation and maintenance of project files, including internal and external project reports. ● Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures ● Manage assigned delivery of work packages and take responsibility for progress. ● Coordinate and liaise with the Project Manager on the implementation progress. ● Advise the Project Manager of any deviations from the plan and update plans. ● Work with Project manager to identify and manage risks. 2. Financial and procurement management ● Maintain all supporting project financial documents for audit and review processes. ● Ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate. ● Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan. ● Process direct payments and advance requests and prepare project budget revisions. ● Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements. ● Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met. ● Alert the Project Manager or any financial shortfalls and over-expenditures. ● Propose budget revision and initiate corrective action when necessary. ● Coordinate vendor communications, meetings, and reports as necessary

3. Project monitoring and reporting ● Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures ● Maintain records of project files and other supporting documents. ● Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager ● Support the Project Manager in maintaining the following: i. Electronic Blue File, ii. Procurement, HR and Finance files as required by UNOPS policies ● Manage the compilation, consolidation and analysis of relevant data of the mission

4. Stakeholder management, coordination and liaison ● Support the coordination and management of communications ● Liaise and build relationships with other United Nations (UN) agencies and international non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis. ● Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

5. Knowledge management and innovation ● Support the compilation of lessons learned as per defined reporting format. ● Ensure that Local capacities are built at every level and opportunity for Project Management Support. ● Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building. ● Contribute to expertise in tools and techniques

Education/Experience/Language requirements

.Education - Advanced University Degree (Master's or equivalent) in a relevant field (e.g. Business Administration, Logistics, Emergency Management, International Relations). - A Bachelor degree in combination with additional 2 years qualifying experience, may be accepted in lieu of the advanced university degree - Good usage of computers, G-Suite and/or office software packages (MS Office 2003 and/or newer versions) - PRINCE2® Foundation/Practitioner an asset, but required completion within first 6 months of onboarding.

Work Experience

  • A minimum of 5 years relevant and progressive professional experience, specifically in the field of Project Management and Operations Management with focus on monitoring, reporting, development and coordination.
  • Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management will be an advantage.
  • Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
  • Working experience in Haiti would be an asset.

Languages

  • Full working knowledge of French and English is required.
  • Fluency in one or more additional official UNOPS languages is an advantage.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contract Agreement (LICA) Regular/Monthly: This contract is a regular monthly contract, which requires ongoing services during the term of the contract and payments will be made at the end of each month.

Contract level: IICA-2 or LICA-10

Contract duration: Open-Ended contract subject to good performance, availability of funds, organizational requirements, and project duration: 12 months)

Both International and Local candidates are encouraged to apply.

If the selected candidate is not a citizen of the country, s/he will have an international contract with the international fee

If the selected candidate is a citizen of the country, s/he will have a local contract with the local fee.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time or 6:00 PM Haiti time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*****Work life harmonization – We value our people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options***

UNOPS seeks to reasonably accommodate candidates with special needs, upon request** Please note that Haiti is a non family duty station

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Additional information

Added 3 years ago - Updated 3 years ago - Source: jobs.unops.org