Project Management Support Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - Job-specific

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.

New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

The Department of Operational Support (DOS) was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away- from headquarters, field missions, and UN regional commissions.

The Office of Supply Chain Management (OSCM) includes the Office of the Assistant Secretary- General for Supply Chain Management, Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service.

This internship is in the Office of Supply Chain Management (OSCM) in the Department of Operational Support (DOS).

This is a position in UNOPS for supporting projects carried out for or in the United Nations Secretariat. The incumbent of this position will be an intern of UNOPS under its full responsibility.

Functional Responsibilities

Under the direct supervision of the Senior Programme Manager, the intern will work with the UNOPS Project team for DOS/OSCM and will perform the following duties:

Executive and Management Support

• Support the preparation of senior-level meetings, conferences, and engagements.
• Prepare research, analysis, and policy options for improved operational support.Attend meetings with UN counterparts and committees, and coordinate follow-up to decisions.
• Assist in speechwriting, messaging, preparation of reports and background documents.Develop tracking tools and/or databases for the compilation and management of records, files, official documentation, audits etc
• In consultation with the programme manager, review, analyze and revise manuals, standard operating procedures, policies, and other relevant documents for procurement, supply chain, administration.
• Support various working groups related to contingent Owned equipment, category management.

Strategic and Project Support - Help to analyze and monitor the performance across functional areas, including supply chain, uniformed support, planning and operational support, and administrative support. - Support work on priority projects such as specific innovation initiatives.Support design, drafting, and implementing strategic priorities such as departmental-wide performance framework, client relationship models, etc. - Assist with the preparation, coordination and monitoring of various initiatives and projects. - Conduct market research for various sourcing activities and solicitations.

Training components and learning elements The intern will be part of a team and will be learning on the job daily. Dedicated time will be allocated by the supervisor for understanding the functioning of UNOPS and the UN development agency world in general.

Participation in missions or training courses The intern will be able to participate in other different trainings offered by UNOPS, including online language and project management courses. Other opportunities will be discussed with the intern upon arrival. No travel missions are foreseen from the outset.

Education/Experience/Language requirements

1. Academic qualifications

Must be enrolled or have completed a bachelor’s degree or equivalent in International Studies, Business Administration, Information Technology, Management, Project Management or related fields or have graduated from such studies within three (3) years prior to the applications date of the internship.

2. Language Skills

Fluency in written and spoken English is required. Fluency in one or more official UN languages is desirable.

3. Internship-related experiences

Internship-related experiences not required, but previous working experience would be an asset

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration - Internship

Contract type: Internship Contract level: N/A Contract duration: up to 30 June 2023

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.