Project Management Support - Associate

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - Job-specific

The Health System Enhancement to Address and Limit (HEAL) COVID-19 project (2020 - mid 2022) funded by the Asian Development Bank (ADB) aims to assist in scaling-up the coronavirus disease (COVID-19) emergency response of the Philippines Government while strengthening the Philippine Health System to become more cost-effective and sustainable.

Through this project, the Department of Health (DOH) will procure through UNOPS emergency medical supplies, laboratory equipment and consumables, and fully outfitted laboratories and isolation wards for the targeted molecular laboratories and hospitals.

The objective of the project is to provide the DOH medical equipment and in turn health facilities across the Philippines with emergency medical supplies, laboratory equipment and consumables, as well as fully outfitted newly constructed laboratories and isolation wards for the targeted molecular laboratories and hospitals to reduce the spread of the virus.

The availability of the key equipment and new infrastructure will strengthen the ability of the health system in the Philippines to effectively treat COVID-19 cases.

The expected outcomes of the project are:

1. Strengthened preparedness and response capacity of the Philippines health system in regard to prevention, diagnosis and treatment of COVID-19;
2. Reduced COVID-19 transmission and increased safety of the local populations.

Functional Responsibilities

Under direct supervision and guidance of the Project Management - Support Officer, the Project Management Support - Associate will be performing the following core functions and specific tasks:

1. Provide Assistance to the Project Team in duties related to the specific activities under Component 1, 2 and 3 - Assist in the Project Team Leads in the administration and logistical requirements related to the implementation of the planned activities; - Assist in the preparation of the sub-area work plans and budget, - Provide operational and technical support to Implementing Partners as assigned including gathering of work plans, activity requirements and requirements for timely submission of reports, - Participate in project activity assessment sessions when requested; Assist in training and capacity building activities, - Convey timelines, deliverables, risks, delays, and impacts to project team members, - Assist in the preparation of project reports and success stories, - Gather relevant indicators and data for monitoring and evaluation purposes and coordinate with the Project Team Lead(s). , - Coordinate with implementing partners related to administrative and other logistical requirements in the activity implementation, - Collaborate with all cross-functional team members/system owners to accomplish required tasks and provide programme updates, - Support in the facilitation of meetings and assist in documentation of activities, - Collaborate with the Support Services Unit in UNOPS with close coordination of vendors (if necessary).

2. Assist in the operational, logistics, and procurement in the implementation of ADB HEAL related activities for the assigned Key Result Area/s. - Collaborate within the UNOPS and Technical project team members on operational requirements for implementation of activities in close coordination of vendors (if necessary) - Assist in the administrative, logistical, and procurement activities before, during and after each of the ADB HEAL supported activities, - Assist the DoH TSU and HFEP personnel in the events coordination and implementation, - Check to ensure the completion of the documentary requirements for implementation of ADB HEAL assisted project activities, - Provide assistance in the coordination of operation requirements for project implementation.

Education/Experience/Language requirements

Education:

• Completion of secondary/high school is required.

• University Degree (Bachelor or Masters) in Business Administration, Public Administration, Procurement, Finance, Project Management, Construction or other related fields would be an asset and may substitute some of the required years of experience.

  Experience:

• Minimum 6 years experience in program/project coordination support, secretariat functional work, project implementation and operational support to multi-stakeholder or multi-agency contexts or NGOs in national and/or international public or corporate organizations with a secondary/high school education; 2 years of relevant experience is required in combination with a Bachelor degree.
• Experience in conducting project design or formulation, assessments, and implementation is an asset.
• Experience or exposure to local and national levels of planning, implementation and monitoring multi-stakeholder programs/projects is an asset.
• Experience in producing project and activity documentation reports is desired.
• Experience in workshop/seminar/events facilitation, management and facilitation is an asset.
• Experience in networking with development partners, health sector agencies, local government units and national agencies (regional or local offices) in the Philippines is an advantage.
• Some experience in UN system or international organizations is desirable.
• Computer Literacy in google documents, sheets and presentations or similar platforms are desired.

Language Requirements:- Fluency in both written and spoken English is required. - Fluency in Tagalog/Filipino Language is desired. - Knowledge of other Philippine Regional dialects is desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: Local Individual Contractual Agreement (LICA)
2. Contract level: ICS6 / LICA 6
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is open for application only from the Philippines nationals.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.