Project Management Support - Associate

Senior Leadership

Overview

Contribute to project management support and compliance in UNMAS DRC.

You have:

• A First level University Degree (Bachelor’s degree or equivalent) with two (2) years of relevant experience OR A High School Diploma (Secondary education or equivalent) with six (6) years of relevant experience is required.
• Relevant experience is defined as experience in project management support, project administration or general administrative operations in a private or public organization.
• Fluency in both English and French (writing, speaking, reading) is required.

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information - Job-specific

United Nations Mine Action Service(UNMAS) DRC The Democratic Republic of Congo (DRC) has suffered nearly two decades of turmoil, particularly in the eastern provinces. The use of landmines was a feature during the conflict and Explosive Remnants of War from the fighting remain a hazard.

UNMAS established its presence in the DRC in 2002 to provide support to the Peacekeeping Mission (MONUSCO) and to conduct humanitarian mine action. It continues to work with all actors involved in mine action, and weapons and ammunition management and safety issues.

Functional Responsibilities

Under the overall guidance of the Support Services Manager (SSM) and in close collaboration with the National Support Services Officer, the Project Management Support - Associate will contribute to ensuring that the project activities are in compliance and up to date, and that reporting requirements to stakeholders are in line with defined project objectives. The Project Management Support Associate will be responsible for monitoring specific administrative and financial transactions. Specific responsibilities and duties include, but are not limited to:

• Support the coordination and monitoring of project operations related to finance, human resources, procurement and logistics, among others.
• In consultation with the Support Services Manager, provide support on all matters relating to financial management and administration in compliance with established procedures, SOPs and the UNOPS Financial Regulations and Rules (FRR).
• Ensure accuracy, consistency and applicability of supporting documents (project document, budget, awards, contract validity, No Objection Letters as required, among others).
• Prepare payment requests and necessary supporting documents (financial forecasts and/or Project Delivery Reports) for submission in accordance with project agreements.
• Collaborate with the Entebbe Support Office (ESO) to provide support in maintaining the operational budget according to UNOPS financial management systems and ensure completeness of required supporting documents.
• Liaise with ESO under the guidance of the Support Services Manager for project-related administrative and operational matters such as payments, contract management, procurement of goods and services and assets management.
• Ensure all business processes are backed up by required supporting documents and maintain an effective records system.
• Provide support to certification of payments and other forms of requisitions from the project office, project team or through designated recipients.
• Raise requisitions for procurement and facilitate requests for issuance of contracts and/or amendments on documents.
• Support the effective delivery and implementation of procurement services in coordination with the Support Services Manager and the National Support Services Officer.
• Perform any other duties as assigned.

Education/Experience/Language requirements

Education

• A First level University Degree (Bachelor’s degree or equivalent) with two (2) years of relevant experience OR
• A High School Diploma (Secondary education or equivalent) with six (6) years of relevant experience is required.

Experience

• Relevant experience is defined as experience in project management support, project administration or general administrative operations in a private or public organization.

Language Requirements

• Fluency in both English and French (writing, speaking, reading) is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: Local Individual Contractor Agreement (LICA).
2. Contract level: LICA 6/ ICS-6
3. Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• This position is only open to Nationals of DRC.
• Qualified female candidates are strongly encouraged to apply.
• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: jobs.unops.org