Project Management Support - Associate

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UNOPS - United Nations Office for Project Services

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Application deadline 1 year ago: Monday 13 Jun 2022 at 23:59 UTC

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Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

UNOPS is undertaking a project“Strengthening Resilience in the Vaccines Supply Chain in Yemen”, which has the objective of strengthening the operational capacity of the supported health storage warehouses at the national (central) and subnational (governorate) levels through rehabilitation works of the warehouses’ infrastructure and provisions of equipment and capacity building training.

UNOPS will be responsible for the design and rehabilitation works of the targeted facilities, ensuring highest standards in design and rehabilitation works, and respect of ‘state of the art’ requirements for safety, sustainability, security, and disability access. In addition, UNOPS will be responsible to provide the targeted facilities with priority equipment and supplies, as well as strengthening capacities through conducting training activities.

Under the direct supervision of the Project Manager, the Project management support- officer will be responsible for efficient reviewing, monitoring and evaluation of the project has planned activities and implementation progress and will promote a client-oriented approach consistent with UNOPS rules and regulations and will work in close collaboration with the project teams in Yemen, respective units in the Amman Operational Hub, and local participating partners to ensure reviewing activities in support of successful planning and implementation of the project’s components.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce.

Functional Responsibilities

Under the supervision of the Project Manager, the Project Management Support - Associate will be responsible for:

  • Assist in preparing the terms of reference for contractors and consultant,s and prepare recruitment requests;
  • Assist with the translation of project documents to and from Arabic and English;
  • Support logistical preparations for training events, seminars and workshops;
  • Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; ;
  • Monitor the provision of services by contractors and consultants in coordination with the field personnel and/ or relevant partners;
  • Coordinate the preparation of financial reports sent by contractors and consultants before handing over to operations section;
  • Receive and check technical outputs sent by contractors and consultant before submitting to administrative section;
  • Preparing for, and organizing of project meetings, conferences and trainings which includes support in preparing presentation materials , data collection , drafting reports and minutes of meetings and all necessary logistics ;
  • Support in drafting of regular project progress reports to UNOPS management, donor and other recipients;
  • Work in close collaboration with other UNOPS projects and participate in UNOPS management/planning exercises as required;
  • Support the planning, reporting, project design and resource mobilization efforts of UNOPS in providing technical services;
  • Supports the project management office to ensure all project administration tasks are completed in accordance with customer and internal processes and governance;
  • Perform any other duties as might be required for the successful implementation of the projects.

Monitoring and Progress Controls - Number of project reports/ documents submitted; - Number of stakeholder coordination meetings coordinated. - Number of presentations conducted - Compliance with PMO requirements in compliance with UNOPS procedures and policies

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

  • High School Diploma with a combination of 6 years of relevant professional experience in Project Management, Business Administration, Finance, Logistics, International Relations,Monitoring or other relevant discipline
  • University Degree (bachelor’s degree / first level) with a combination of 2 years of relevant professional experience in Project Management, Business Administration, Finance, Logistics, International Relations, Monitoring or other relevant discipline

Expereince:

  • 6 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor ; experience in project management , or Finance , or M&E or administration or a collective of all is preferred.
  • Experience of working in an international NGO, UN agency or other international technical cooperation agency is required;
  • Experience in complex operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset;
  • Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

Language: Flency in Arabic and English language is requried.

Contract type, level and duration

Contract type: ICA contract Contract level: LICA 6 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • This is a local position open for Nationals only.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Added 1 year ago - Updated 1 year ago - Source: jobs.unops.org