Project Management Support - Analyst

Entry Mid Leadership

Overview

Provide project management support for UNTSS projects

You have:

• Bachelor’s Degree or equivalent in Project Management, Business Administration, International Relations, Finance, or relevant discipline is required.
• Master’s Degree may substitute for required years of experience.
• Minimum 2 years of professional experience in project management support and reporting is required.
• Demonstrated knowledge of UN/UNOPS rules and procedures in Procurement, Finance, HR Management.
• Experience in drafting project agreements will be an advantage.
• Fluency in English (read, write, speak) is required.

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - Job-specific

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The New York Portfolios Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of the UNOPS mandate in project management, infrastructure management, and procurement management.

The Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services, UN Technology Support Services (UNTSS), and the Development and Special Initiatives Portfolio. It provides services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. SDC has a footprint of approximately 125 countries.

Purpose and Scope of Assignment: This is a position in UNOPS for supporting project(s) under the UN Technology Support Services (UNTSS) portfolio. The Project Management Support - Analyst will focus on the development of new engagements and will also be responsible for providing effective and efficient support in the areas of reporting, administration, financial management, project management, travel, and procurement to UNTSS’s clients and projects. The incumbent supports UNTSS Project Manager with the day-to-day project implementation, including monitoring of project budgets, identifying probable issues that may need attention, supporting in problem analysis and solution identification, drafting required correspondences to stakeholders concerned and preparing project reports. Overall, the incumbent will be expected to ensure that the project operations function in line with UNOPS rules and regulations, and its projects are delivered in accordance with their scope, quality requirements, timelines and budgets. The incumbent will report to a UNTSS Project Manager

The incumbent of this position will be a UNOPS personnel and is under its full responsibility.

Functional Responsibilities

The Project Management Support- Analyst will undertake the following activities/responsibilities:

Stakeholder Management:

• Support the coordination and management of communications to ensure stakeholders are aware of project activities, progress, and exceptions and are in a position to accept handover products.
• In coordination with the project manager, advise the client on issues that may impact their outcomes (including sustainability issues and post-project requirements such as maintenance).

Business Development:

• Assist in updating the Business Strategy to enhance and grow the portfolio;
• Conduct business development intelligence for potential new opportunities with existing partners (facilitate assessments of partners' needs, UNOPS value proposition, etc.).
• Generate content (information/images) for promotional activities,
• Assist in drafting sections of proposals, legal agreements, and concept notes,
• Prepare draft presentations and supporting documents for partner meetings;
• Assist in capturing and monitoring of partner meeting action points and pipeline engagements opportunities.

Delivery and Performance:

• Manage workshop preparation, including travel, procurement, and participants.
• Support the Project Manager on the delivery of assigned work packages.
• Prepare and maintain project files, including internal and external project reports.
• Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures.
• Advise the Project Manager of any deviations from the plan and update plans. Work with the Project Manager to identify and manage risks.

Procedures: - Maintain all supporting project financial documents for audit and review processes. - Ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate. - Monitor project budget and financial expenditure and all administrative procedures in line with the work- plan. - Process direct payments and advance requests and prepare project budget revisions. - Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements. - Support the Project Manager by monitoring budget cash flow and reporting on expense obligations to ensure deliverables are met. - Alert the Project Manager of any financial shortfalls and over-expenditures. Propose budget revision and initiate corrective action when necessary. Coordinate vendor communications, meetings, and reports as necessary - Provide substantive inputs to assist the Project Manager in preparing project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures - Maintain records of project files and other supporting documents. - Maintain registers/logs/management and oversight tools delegated by the Project Manager.

Knowledge Management:

• Contribute to expertise in tools and techniques.
• Support the compilation of lessons learned as per the defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned
• Support capacity building of personnel

Monitoring and Progress Controls - Performance Evaluation Review (PER) and meetings with supervisor.

Education/Experience/Language requirements

Education

• First-level university degree (Bachelor’s Degree or equivalent) preferably in Project Management, Business Administration, International Relations, Finance, or other relevant discipline is required.
• An advanced University Degree (Master’s Degree or equivalent) may substitute for the required number of years of experience.

Experience

• Minimum two (2) years of professional experience in project management support and reporting is required.
• Experience and demonstrated knowledge of UN /UNOPS rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience in drafting project agreements will be an advantage.

Language

• Fluency English (read, write, speak) is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: International Individual Contractor Agreement (I-ICA 1- ICSC8) Contract duration: Ongoing contract (subject to good performance, availability of funds, organizational requirements and project duration). Though an ongoing contract will be offered, the contract will be through December 31, 2025. Please note that there is no expectation of renewal beyond this date. ****Others: Even though the duty is indicated as New York, USA, consideration will be given to allow the position to be home-based **in a time zone close to New York (USA) or Copenhagen (Denmark), depending on the incumbent's personal situation. For home-based positions, a location-specific fee scale is applied in determining the contractor's fee.****

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: jobs.unops.org