Project Management Support-Advisor (Process Design Advisor)

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.

New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.

Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.

In May 2015, the DFS Supply Chain Management (SCM) Vision and Strategy was formally approved by the USG DFS. In January of 2019, post management reform, the newly formed Department of Operational Support (DOS) established the Office of Supply Chain Management (OSCM) with a vision to provide efficient, agile, responsive, and accountable end to end uniformed capabilities and supply chain solutions to its global clients and partners.

The Office of Supply Chain Management covers a wide scope of services including supply chain planning and performance management, logistical support, procurement, vendor management and supplier diversity, aviation safety, and uniformed capabilities support. OSCM’s mission is to support its clients and partners globally to fulfil their mandates by providing the goods and services they need, when they need them, where they need them and at the best prices. OSCM is committed to enable successful implementation of mandates given to all Secretariat entities by anticipating customer demand, providing strategic services, and organizing for goods and services to be delivered in a timely manner.

Functional Responsibilities

Under the direct supervision of the UNOPS Senior Programme Manager, the Project Management Support- Advisor (Process Design Advisor) will be responsible for the following duties:

Leadership:

• Lead supply chain related projects, including robotic automation and related master data transformation initiatives.
• Lead the project resources to deliver the scope and mandate of portfolio activities.
• Lead business process change initiatives that entail the implementation of robotic automation by identifying existing business processes and re-aligning them to the future architecture.
• Coordinate the interface between businesses process owners and IT solution development to articulate the business requirements.
• Propose improvements and changes to core SAP ECC to accommodate new functionalities.
• Manage project resources to prepare project related documents such as requirements documents, process definition documents, process flow documents and other documents related to an ERP system implementation.
• Lead resources to perform analysis and make recommendations based on existing data in support of decision-making process for the implementation of new functionality as part of the supply chain vision and strategy.

Expected Results:

Demonstrates stewardship in leading teams to develop and deploy supply chain functionalities

Manages resources efficiently

Demonstrates analytical skills to support senior management decision-making process

Innovation and Project Management:

• Propose solutions that meet business needs for the adequate implementation of new solutions and/or enhancements that mesh seamlessly into ERP systems.
• Develop business intelligence models including key performance indicators to realise benefits of the ERP solutions deployed in the Supply Chain Management framework.
• Provide project management and advisory service in the areas of performance management, monitoring of accountability framework and development of reporting and benefit realization matrices.
• Develop and execute an efficient internal communication strategy to ensure engagement within teams, senior management and all levels of stakeholders.
• Provide regular management status updates on project and initiatives and prepare all required documentations and communications for internal and external clients (i.e., briefs, briefing notes, weekly updates, memoranda, e-mails, and correspondence in general to high-level stakeholders)
• Conceptualize, design, and implement proof of concept exercises to assess the solution fit and gaps; the incumbent analyses the business operating model, anticipates risks, draws up contingency plans, and negotiates the improvements and enhancements required to support business operations
• Conduct research and draw up resource plans to staff the project delivery; make decisions about resource allocation to ensure project milestones are met.
• Plan, oversee and coordinate all project activities of the ERP solution
• Work directly with the stakeholders to translate project requirements into an Implementation Project Plan, which specifies the goals, strategies, activities, schedules, and allotment of resources for each phase of the project. Ensure that activities are in line with DOS/OSCM principles.
• Conduct project meetings and produce standard project documentation. Proactively evaluate project activities, build contingency plans, propose corrective actions and monitor issue resolution to mitigate risks.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Expected Results:

Effective and timely management of all projects under their portfolio

Establishes working groups and collaborative groups to achieve end state

Prepares project documentation and briefings

Develops overall strategy for project and brings innovative approaches to lifecycle management

Education/Experience/Language requirements

*******Qualified female candidates are strongly encouraged to apply!!!**

Education** - Advanced University Degree (Masters or equivalent) in Business Administration; Social Science, Policy Administration, Management, Information Technology, Accounting and Finance or related field is required. - A first level university degree (Bachelor’s or equivalent) with (2) two additional years of experience maybe accepted in lieu of the Advanced University Degree.

Experience - A minimum of 7 years of professional experience in one or more of the following fields: project management, information systems management, change management and business analysis is required. - Operational experience managing large scale projects in multifaceted environments is required. - Extensive knowledge of Enterprise Resource Planning systems such as SAP and its modules, particularly supply chain related ones, is required. - Extensive knowledge of business intelligence and data analytics, with heavy emphasis on data management is highly desirable. - Experience in deploying and implementing ERP solutions is highly desirable. - Experience in the development of solutions for the automation of repetitive tasks that are coordinated across distinct groups to improve productivity, service quality and control is desirable. - Experience with Sap or other reporting technologies and performance monitoring is desirable. - Extensive experience in implementing ERP supply chain management, logistics systems, inventory management solutions, and business process transformation is desirable. - Prior experience and ability to manage large, diverse teams highly desirable. - Ability and willingness to learn innovative technologies and maintain industry knowledge.

Language - Fluency in written and spoken English is required. Fluency in other official UN language is highly desirable

Certifications

• PRINCE2 Practitioner or any other Project Management certification is required.
• Supply Chain SCOR-P certification is highly desirable
• One or more Project and IT Risk Management Certifications are highly desirable
• Business Intelligent Certifications are highly desirable

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter, UN Staff Regulations and Rules, UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Staff Contract level: P4 Contract duration: Fixed-term staff contracts - 'One year initially, renewable subject to satisfactory performance and funding availability'

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx