Project Management Specialist- Southeast Asia and Pacific Island Countries

Volunteering Environment Engineering

Overview

Support implementation and management of Multilateral Fund Projects across Southeast Asia and Pacific Island Countries.

You have:

• At least 3 years of professional work experience at the national and/or international level in project planning, implementation, management, or monitoring.
• Desired technical knowledge on ozone depleting substances, ozone depletion or climate change issues, energy efficiency, and application of climate friendly alternatives is an advantage.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Solid overall computer literacy, including proficiency in various MS Office applications and office technology equipment.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.

Contract

This is a UNV contract. More about UNV contracts.

UNEP is one of the implementing agencies under the Multilateral Fund for the Implementation of Montreal Protocol (MLF) to assist developing countries to implement activities at the national level to phase out consumption of ozone depleting substances (ODS) and to phase down consumption of hydrofluorocarbon (HFC). In addition to the implementing agency, UNEP’s OzonAction provides direct assistance to developing countries to enable them to maintain their compliance status with the Montreal Protocol’s obligations for phase-out of ODS through its Compliance Assistance Programme (CAP).

UNEP CAP team in Asia and the Pacific Office supports 38 countries in Asia and the Pacific region under the CAP services. These services include network & thematic meetings, compliance monitoring, data reporting, policy support and technical assistance, monitoring & control of ODS trade, National Ozone Unit (NOU) capacity building, south-south cooperation, and awareness and information. UNEP Asia and Pacific Office is also implementing a number of projects approved under the Multilateral Funds including the Hydrochlorofluorocarbon (HCFC) Phase-out Management Plans (HPMP) preparation and implementation, the Institutional Strengthening Project, the Stage I of Kigali hydrofluorocarbon(HFC) Phase-down Implementation Plan (KIP) preparation and implementation. The activities of the projects include the development and implementation of a set of policy measures such as licensing and quota system to control consumption of controlled substances and achieve reduction in their use, enforcement of trade control through cooperation and capacity development of customs services, capacity building of servicing sector and awareness and outreach to stakeholders and public. These also include cross-sectoral approaches related to phase-out of ODS and phase-down of hydrofluorocarbon(HFC) in building and construction, cold chains, IT sector and leveraging other policy tools such as public procurement, fiscal incentives, incentive-based replacement schemes among others. These measures assist the Governments to enable the smooth and effective transition of refrigeration and air-conditioning (RAC) sector to alternatives refrigerants and technologies.

Currently, there are on-going Multilateral Fund Projects in 7 Southeast Asia (SEA) Countries and 13 Pacific Island Countries (PIC) representing 110 on-going projects at the national level and 7 on-going projects at the regional level (25 of which expired and is being closed). A number projects are under new funding windows and new areas of work for UNEP OzonAction to deliver project activities within limited timeframe such as o Maintaining energy efficiency in the refrigeration servicing sector when introducing alternatives to Hydrochlorofluorocarbon(HCFCs) with low or zero Global Warming Potential (GWP) (decision 89/6), o National inventory of banks of used or unwanted controlled substances and development of action plans (decision 91/66).

Therefore, there will be additional scope of services of support that UNEP needs to provide to countries as these additionally approved projects are new to the National Ozone Units. It involves more sectors and more stakeholders to be engaged and collaborated. These countries would require more hand-on support to strengthen their implementation capacity.

Within the delegated authority and under the supervision of Montreal Protocol Regional Coordinator – Southeast Asia Network and Pacific Island Countries Network or his/her designated mandated representative(s), the Project Management Specialist – Southeast Asia and Pacific Island Countries will support projects in the selected Southeast Asia (SEA) Network and the Pacific Island Countries (PIC) Network with the following responsibilities :

Planning, Implementation and Monitoring of approved Multilateral Fund Projects: To support the SEA Network and PIC Network in : o Maintaining regular communications with the National Ozone Officers (NOOs) in the planning, implementation and follow-up of project activities to ensure effective implementation and timely delivery of the projects approved by the Executive Committee including (i) Institutional Strengthening Project, (ii) Hydrochlorofluorocarbon(HCFC) Phase-out Management Plan (HPMP) Preparation and Implementation, (iii) Kigali hydrofluorocarbon(HFC) Phase-down Implementation Plan (KIP) Preparation and Implementation, (iv) maintaining energy efficiency in the refrigeration servicing sector when introducing alternatives to Hydrochlorofluorocarbon(HCFCs) with low or zero GWP (decision 89/6), (iv) national inventory of banks of used or unwanted controlled substances and development of action plans (decision 61/66) and (v) verification report of Hydrochlorofluorocarbon(HCFC)/hydrofluorocarbon(HFC) consumption etc. o Developing scope of work for the non-government partners and Term of Reference for the consultants to support delivery of activities under the project. o Liaise with and monitor performance of non-government partners and consultants in the delivery of the assignments. o Regular liaising with and monitoring performance of non-government partners and consultants in the delivery of the assignments, submission of reports/deliverables and provide update on implementation status, challenge and solution to overcome the challenge to Activity Leader.

Preparing the Multilateral Fund (MLF) Project-related Reporting: To support the SEA Network and PIC Network and provide inputs for o Preparing progress report for Asia and the Pacific, which is to be prepared by UNEP OzonAction and submitted to the Multilateral Fund Secretariat on annual basis. o Preparing the Project Completion Report (PCR) of individual project and multi-year agreement project upon completion of the project. o Drafting specific reports as required by the Executive Committee for Activity Leader review.

Providing Technical and Policy Support to Countries :
o Provide technical and policy assistance to countries for the implementation of the Multilateral Fund Projects; o Identify and disseminate good practice among NOUs including developing a guidance tool on the implementation of the Multilateral Fund Projects; o As assigned by the Montreal Protocol Regional Coordinator – Southeast Asia Network and Pacific Island Countries Network, conduct country mission to meet with NOO and other national stakeholders to plan, monitor and follow-up project implementation progress.

Project Cooperation Agreement (PCA)/Small Scale Funding Agreement (SSFA)/ UN to UN Transfer Agreement (UN2UN): To support the SEA Network and PIC Network in : o In consultation with countries and Activity Leader, preparing PCA/SSFA/UN2UN Agreement as per template of UNEP and approved project proposal by the Executive Committee. o Liaising and assisting the NOOs in the preparation and submission of relevant reports such as progress report and expenditure report etc. to meet the requirement of UNEP. o Monitoring the implementation of the PCA/SSFA/UN2UN Agreement and facilitate the process to make request for release of advance as per provision of the agreement.

Others :
o Support innovation within the Asia Pacific CAP team on project and knowledge management and collaborative tools; o As assigned by the Montreal Protocol Programme Officers – Southeast Asia Network and Pacific Island Countries Network.

• Professionalism: demonstrated understanding of operations relevant to UNEP; technical capabilities or knowledge relevant or transferrable to UNEP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Integrity: demonstrate the values and ethical standards of the UN and UNEP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups. • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary. • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNEP’s mission and vision, as well as to the UN Core Values.

• At least 3 years of professional work experience at the national and/or international level in project planning, implementation, management or monitoring or other relevant programmes; experience with developing report, capacity building, policy settings and legislation system is an asset, as is experience working in the UN or other international development organization. • Desired technical knowledge on the ozone depleting substances, ozone depletion or climate change issues, energy efficiency and application of climate friendly alternatives is advantage. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Desirable: experience in developing reports for international organizations. • Sound security awareness.

Thailand is located in Southeast Asia. The climate is tropical, with the monsoon season running from May/June through October/November. Bangkok is the capital of Thailand, and it is also the most populated city in the country. It is located in the Chao Phraya River delta in the central part of the country. Bangkok has an estimated population of 8.75 million as of 2017 (13% of Thailand’s total population), based on data from the 2010 census. Over the past decades, Bangkok has grown rapidly with little urban planning or regulation. This has led to traffic congestion and air pollution, and there is frequent flooding of streets during the rainy season in the City’s low-lying areas.

Housing is widely available in various sizes and at various price points. Private healthcare in Thailand is of excellent standard, and there are numerous top hospitals in Bangkok, which fall far below countries like the US in terms of price. There are numerous high-quality international schools available in Bangkok, with English as the language of instruction. Bangkok has different public transportation options, including the BTS Skytrain and MRT Underground, metered taxis, mobile-based ride-hailing services (Grab, All Thai Taxi, etc.), tuk tuks, motorbike taxis, buses and boats.

Apply now

Potential interview questions

Added 5 months ago - Updated 4 months ago - Source: unv.org