Project Management Intern (PMO)

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - Job-specific

South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Project Management Office (PMO)

The Project Management Office (PMO) is a section under the Programme unit and its main role is to provide EAPMCO with the structures, tools and techniques needed to ensure that the Multi Country Office has the right programmes and projects in place, that operational and change priorities are balanced, the programme/project governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.

The functions and services of the PMO include:

• Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
• Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects.
• Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application.

The PMO is looking to hire an intern who will be fully dedicated to providing support to the PMO. The position will suit structured, organized and detail-oriented applicants who have the ability to work independently to achieve results.

Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.

Under the direct supervision of the Programme Management Office (PRMO) - Specialist, the intern role is to support the activities aimed at increasing project management capacity. Among the task assigned to the intern:

• Drafting of high-quality communication and documentation to provide guidance on UNOPS Process and Quality Management System and other applicable UNOPS policy/guidelines/regulations (eg Presentations, Standard Operating Procedures);
• Researching and analyzing information on projects and partners, assisting the Programme Management Unit with programme development, preparing project management documents and communication materials.
• Supporting PMO activities with particular focus on the implementing the PMO Action Plan, coordinating the quarterly assurance tasks as well as improving the infrastructure maturity within the hub.
• Supporting the monitoring of the EAPMCO Strategic Plan, preparing tools and reports to support the oversight of the strategic plan.
• Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.
• Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.
• Perform secretarial duties by taking meeting minutes during senior management meetings and assurance meetings.
• Provide administrative support to the Programme Management Office (PRMO) - Specialist when required.
• Providing support in the preparation of analysis reports by the Programme Management Office (PRMO) - Specialist.
• Providing help in the daily communication with projects’ stakeholders and all parties involved.
• Perform other duties as requested.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Must be enrolled in a university programme such as Bachelor’s, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
• Area of study should relate to International Affairs, International Relations, Political Sciences, Social Sciences, Business Administration, Development Studies, Project management, Engineering or other built environment areas is desirable.
• Completion of master’s level qualification in engineering, international relations, development studies, business administration or project management field is desirable.
• Prior project management certification (such as PRINCE2) is highly desirable.

Experience:

• Applicants are not required to have professional work experience but experience working or volunteering in the field of engineering, design, construction, project management and/or international development, secretarial services, operations, administration or any other relevant field is desirable.
• Strong computer literacy in google suite applications or similar application is desirable.
• Experience in Google Data Studio (looker studio) is desirable.
• Ability to work in an international/ multicultural environment is desirable.

Language:

• Full working knowledge of English is required.

Contract type, level and duration

• Contract type: Internship
• Contract level: N/A
• Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.