Project Management Engineer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is renewable on an annual basis (1 July - 30 June) up to a maximum of 4 years. Contract renewals are granted based on Mission mandate, availability of budget, operational necessity and satisfactory performance.

Duty station can change in the course of an assignment based on operational necessity; UN Volunteers may be required to work anywhere in the area of operations of the host organization, including in remote locations.

Under the direct supervision of the Project Management Unit’s Supervisor in Bangui, and/or the Chief Engineer, the incumbent is responsible for the following duties:

• Assist the supervisor of the project management unit in identifying the major projects to be incorporated into the Platform / Portfolio of the governance of Major construction projects.
• Assist and prepare in consultation with other units under Engineering Section all the requisite documentations (drawings, details, site conditions, SOWs, BOQs, cost estimates, etc..).
• Keep track of all other projects under the purview of the Engineering Section.
• Assist in supervision and site visits to track the progress and report.
• Assist in monitoring the quality of the projects, tracking the progress, attend regular performance meetings with the contractors, until the closure of the project.
• Inform the supervisor of the project management unit on any hiccups or delays expected on any of the projects and its implications.
• Assist in finding proper solutions on the field to arising site and timelines problems.
• Structural and building design of medium size structures, such as buildings, offices, retaining walls, warehouses.
• Draft specifications for civil engineering works as and when required.
• Knowledge of different types of construction contracts and contract administration.
• On-site management and administration of contractors, including interacting with Procurement, Asset Management, and other units and sections as required.
• Track project costs and prepare reports accordingly.
• Prepare weekly and monthly reports on progress of projects, payment s to contractors, etc.
• Supervise on-going projects and site management from the onset of a project till completion and prepare all required handing over documents and data.
• Assist in tracking the payment modalities and keep contacts with Procurement and Finance, in full coordination with his subordinates.
• Coordinate with the asset’s management unit, the planning & design unit under engineering section for recording the cost of projects under the assets under construction referring to (WBSC) and any other required platform.
• Liaise with various units within the Engineering section and other sections within Integrated Support Services (ISS) to ensure timely collection and preparation of related reports and data of projects.
• Ensure that the health & safety measures are adopted and followed to the full extent and with no deviation and if needed instruct additional safety measures.
• Review the Contractor’s work schedules and updates thereof; closely monitor the work progress.
• Prepare inspection/progress reports.
• Verify the works submitted by contractors/and or consultants, check and record the measurements of the executed works and provide a report to Head of project management unit.
• Provide reports for contractor claim and/or variation of orders for approval of the supervisor of the project management unit and participate in preparing written snag lists for final project handover.
• Collaborate with relevant institutions and Facilitation of Knowledge building and Knowledge sharing.
• Assist in training session to staff, contractors & labor force for enhancing their capacity.
• Support the sectors and the TOBs, with the required services and support, therefore the incumbent will need to travel within the mission and spend the required time in locations where the support is needed.
• Perform any other duties related to the above as assigned by the Head of the project management unit or the Chief Engineer of any delegated responsible.

Results/Expected Outputs:

• Reliable and timely intervention in case of any problem on sites.
• All projects are being documented and tracked.
• Proper presentations and gun charts are provided at any given time in response to any request from the senior managers or so.
• Projects files are properly kept and organized.
• Sectors, sub-sectors and TOBs are well supported and on timely manner.
• Weekly and monthly reports submitted on time.
• Capacity Development documented.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

The incumbent must be a dynamic, multi-functional person, who supports MINUSCA with professionalism, dedication and client orientation. The following qualifications are required:

• Relevant proven and progressive experience in the field of engineering construction and project management and implementation.
• Project development and management of construction projects. Good understanding of the project phases from project set-up through design, bidding, construction and project close-out is required. Knowledge of architectural, engineering and construction principles and practices. Experience in managing construction projects is required.
• Experience in monitoring, reporting, development and coordination in either public or private sector organizations is an asset. Experience in project and team management and skills development.
• Must possess working knowledge of national and international design standards and project management, and other existing regulatory requirements.
• Experience in Training/Capacity Building, mentoring as he/she will be expected to build the capacity of national staff within the construction and project management field.
• Good PC-based computer skills, including MicroSoft applications (in particular Word, Excel, MS Projects, and PowerPoint) and other relevant software packages. Knowledge of UMOJA Inventory Management System is an advantage. Knowledge in AUTOCAD software is also an advantage.
• Excellent written and verbal communication skills, including ability to draft reports in concise manner.
• Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

The Central African Republic is a non-family duty station with a difficult security and working environment. Security instructions from the UN Department of Safety and Security (UNDSS) need to be strictly complied with in all duty stations. The country security level is 4, restricting movement to official travel only. Currently a curfew applies from 10 pm to 5 am.

The country is landlocked, with very limited travel possibilities, and surrounded by countries with volatile and security problems (Cameroon, Chad, DRC, Sudan, South Sudan). There is an unstable socio-political situation and social unrest and grievance, in particular in the capital city Bangui, with frequent civil servant strikes causing interruption of health, education and civil service, due to years of unpaid salaries. Power cuts are a norm, causing insecurity in the city. The population in Bangui, including the expatriates, is concerned about increasing crime as a direct result of the March 2013 coup by the SELEKA, a coalition of rebel groups, and events in December 2013 that carried the country into chaos. The country is entirely dependent on the Cameroon seaport, situated 1500 km away, causing regular shortage of basic domestic goods. Travel time for a truck from Douala in Cameroon to Bangui averages a week because of bad roads and roadblocks along the way.

This situation puts tremendous stress on personnel. There are very limited medical infrastructures and services do not function properly. Living conditions are difficult due to the high cost of living and the scarcity of basic products and food. Supermarkets having a variety of food and consumer goods are available, but are costly. Fresh vegetables and fruits are available in the market.

There is no MINUSCA guesthouse in Bangui. Private accommodation possibilities are limited and getting a house that is compliant with UN security measures can take several weeks. UN personnel in Bangui live on the local economy by renting apartments and houses. In comparison to a few years ago, more accommodation is available now, but at high cost. Sharing accommodation is recommended. Currently all serving UN Volunteers have access to decent accommodation ensuring minimum standards of comfort. The average monthly cost for accommodation varies from around 1000 USD for a small apartment with basic furniture, but no power generator and interrupted running water supply, to 2,000+ USD with all commodities.

A UN dispensary provides basic medical care for UN personnel and a UN hospital has been operational since August 2014. A Level II Hospital run by a military medical team exists as well.

Only four airlines officially recognized by the UN System serve the country: Air France (twice a week), Royal Air Maroc (twice a week), Kenya Airways (three flights per week) and Asky (three flights per week). Flights are sometimes subject to cancellation when security situation volatility increases.

A Rest & Recuperation (R&R) scheme has been re-established since August 2013 and maintained for all CAR duty stations at a 6-week frequency.

The Central African Republic is a unique country and MINUSCA is a unique operation. It provides for an interesting and enriching environment, but also requires a mature level of cultural and security awareness, as well as more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.