Project Management -Communication Intern (National)

Internship Leadership

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, childcare facilities, and career coaching. UNOPS ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office.

Background Information - Job-specific

UNOPS Nepal

The UNOPS Nepal under the Bangladesh Multi Country Office (BDMCO) implements projects on behalf of UN agencies and bilateral donors and in close coordination with the Government and national authorities. The UNOPS Nepal country office implements projects in post-earthquake reconstruction (owner-driven housing, schools), COVID-19 Response, security and justice (construction of police stations and capacity building of Nepal Police) as well as field monitoring and coordination. The functional objective of UNOPS Nepal is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, so as to achieve the outcomes sought by the clients.

The main purpose of this assignment is to assist the Project Management Office (PMO) Senior Officer in ensuring the Nepal Country Office projects compliance with UNOPS' project management standards (ISO9001, PRINCE2®, UNOPS Project Management Manual and Infrastructure Project Management Manual, UNOPS Procurement, Gender Mainstreaming, Environmental Management and Health and Safety manuals). The internship's learning opportunities are:

- PRINCE2® Foundation and Practitioner certification.

- Understanding of international organisations' project management practices.

- Knowledge of UNOPS project management systems, including online platforms and Google Suite.

- Exposure to UNOPS Nepal projects, including regular field visits.

- In-depth understanding of quality management, including gender mainstreaming and environmental management.

Functional Responsibilities

The Intern shall assist the the Project Management Office (PMO) Senior Officer in the following duties and responsibilities:

Document management

● Regular inspection of UNOPS Nepal projects' shared folders and online documentation.

● Formulation of recommendations to Project Managers for document management and follow-up.

● Assistance to the creation of standardized project management documents for all projects (work breakdown structure, work package descriptions etc.)

Project assurance

● Creation and maintenance of the quarterly assurance calendar for all projects.

● Documentation of quarterly assurance meetings (minute-taking).

● Monthly review of risk registers, issue registers and lessons logs for all projects.

● Monthly review of project plans, dashboards and logical frameworks for all projects.

● Preparation of quarterly assurance checklists for both infrastructure and non-infrastructure projects.

Communication

● Assist in developing and maintaining the Country Office Communication Plan;

● Assist in the development of communication and promotion materials to showcase country portfolio’s achievements, outputs and lessons learned;

● Assist in the finalization and packaging of project outputs such as plans, manuals, handbooks/guidebooks and similar documents;

● Assist in developing and enhancing presentation materials (PowerPoint presentation, case materials and other similar workshop/training materials);

● Assist in the development of media materials relevant to Country Office business plan;

● Support the production of project factsheets and other visibility materials, and preparation and timely distribution of press releases when required;

● Contribute to public information and communication activities at the Regional and HQ level;

Health, Safety, Social and Environmental (HSSE) Management

● Assistance to organise project-specific workshops for all Nepal projects (logistics, workshop content preparation, documentation).

● Assistance to the formalisation of HSSE action plans for all infrastructure projects.

● Monitoring of the implementation of HSSE plans and recommendations to Project Managers.

Education/Experience/Language requirements

1. Qualifications and Experience

a) Education

● Bachelor University Degree is a minimum requirement. The incumbent should have graduated from such studies within three years prior to the application date of the internship;

● Enrollment in, or completion of Advanced university degree (Masters or equivalent) in Project Management, Business Administration, International Development, Civil Engineering or in any other relevant area is preferred.

b) Internship-related experience

● Previous experience in project implementation and/or international development;

● Advanced Google Suite experience desirable (Google Docs, Sheets, Slides and Forms);

● Knowledge of the UN system and familiarity with UNOPS an advantage;

c) Language requirement

• Fluency in written and oral in Nepali and English is required

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

● Exceptional English communication skills, both written and verbal;

● Time management;

● Attention to detail;

● Creativity and innovation;

● Organizational ability and quality orientation;

● Teamwork skills;

Contract type, level and duration

Contract type: Internship Contract level: Intern Contract duration:12 months This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Interns are responsible for their own arrangements for accommodation, travel, and necessary visa arrangements.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

• Position called for qualified female as preference
• Qualified male candidates are strongly encouraged to apply
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the *policy of UNOPS to conduct background checks on all potential recruits/interns.**Recruitment/internship in UNOPS is contingent on the results of such checks.*

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Added 2 years ago - Updated 2 years ago - Source: jobs.unops.org