Project Finance Manager

Finance & Economy

Overview

Manage project finances to ensure compliance and integrity in grant operations.

You have:

• Bachelor’s degree in accounting, Finance, or any finance-related degree.
• At least between five and seven years of senior-level accounting experience.
• Three to five years of experience in grant accounting required.
• Preference for experience with USAID and other government grants.
• Must be a Certified Public Accountant (CPA) or Chartered Accountant.
• Knowledge of Sun-Systems, PMQA, CAL Allocation Methodology, and financial/accounting systems.
• Good command of the English Language, both written and spoken.
• Cross-cultural sensitivity and flexible worldview.
• ZICA membership is mandatory.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Grant Monitoring and Compliance

• Ensure that grant financial tracking/monitoring systems are established and maintained to comply with Generally Accepted Accounting Principles (GAAP), donor regulations and requirements, and WVI procedures and policies
• Ensure that grant compliance with all donor requirements is met before and during implementation
• Continuously seek accuracy, efficiency, and effectiveness in all areas of grant accounting
• Regularly evaluate the internal control systems that support grant accounting needs, including necessary and appropriate adjustments to Sun-Systems coding, database integration, etc.
• Provide grant guidelines on budgeting, reporting, indirect project cost allocations (CAL), Labor Distribution Report (LDR) processing, reconciliation, etc. to establish high grant accounting and compliance standards.
• Provide technical problem solving on grants

Resource mobilization through Grant Budgeting

• Support Sector heads in and coordinates the development of budgets for grant submissions in line with donor expectations as well as appropriate closure processes
• Give recommendations or advice on the internal budgets for grant/non-sponsorship funding to ensure consistency in coding
• Provide budget information to all field/program offices about CAL projection and LDR estimation for preliminary and mid-year budgets, in coordination with Project Information Services

Accountability through Grant Financial Reporting

• Coordination of all financial reporting under the grant finance department
• Review the design for all grant/non-sponsorship financial reports in Sun-Systems/Vision Executive to achieve accuracy and efficiency of grant reporting
• Review all grant/non-sponsorship consolidated financial reports using the financial checklist and ensure timely posting to the FFR database.
• Provide the summary report of project expenses for grant/non-sponsorship projects to Sector/Project Managers as well as Finance Director to monitor the spending against the budget.

Contributing to maintaining the integrity and fairness of Cost Allocation (CAL)

• Establish and mainstream CAL allocations throughout WV Zambia with a specific focus on its implications for existing and future grants.
• Review CAL allocations every quarter or depending on the needs, such as mid-year review, grant closure, and year-end closing
• Monitor CAL allocations against the budget to determine the need for reallocations if required
• Liaise with Support Offices regarding CAL implication on grants and lobby for extra Office Overhead Cost budgets, where the percentage provided by a donor is not adequate.

External Capacity Management through partnering and Sub granting

• Perform partner/subgrantees vetting to ensure their suitability to work with World Vision
• Liaise and meet with the partners/sub-grantees for the new proposal/new agreement made to ensure the initial process follows the grant/non-sponsorship requirements
• Regularly communicate with the partners/sub-grantees on grant financial management
• Review financial reports from partners/sub-grantees and work with them as necessary to meet the grant reporting requirements and conduct visits as needed
• Provide training for partners/sub-grantees on grant financial management

Internal Capacity Management through Staff Development

• Design a performance monitoring/management standard for the grant finance team to compliment the training process and inform performance evaluations and promotion decisions
• Develop and conduct grant management and compliance training and orientation for all grant-related staff including the Sector/Operations/Project Managers and all accounting staff involved in grants
• Identify the training needs of staff and ensure that appropriate training programs are carried out
• Ensure that CAL allocation methodology is understood by the finance staff and internal auditors working on grants
• Mentor staff working on grants to ensure that they develop their capacity to simultaneously apply the three regulatory environments that govern grant finance i.e. GAAP, Donors regulations, and World Vision policies and procedures.

Internal Audit Capacity

• Review and enhance the internal audit standards used for government grants. This includes evaluating both audit trends in grant-funded projects and internal audit performance on an annual basis and applying lessons learned
• Review the audit management responses for grant/non-sponsorship from Internal Audit and support the Finance/Grant Officers to follow up responses accordingly
• Coordinate with the audit manager to ensure, audit staff are fully trained and competent to audit government grants through their participation in grant management training and relevant refreshers

Contribution to Risk and Capacity Assessment and management of National Office

• Filling in the grant approval protocol, a tool that assesses the suitability of a particular grant given the national capacity in terms of systems, staffing, and structures
• Constantly review operations and activity implementation within grants and alert management for decision making where there is the potential flouting of the applicable regulatory environment
• Devising responses/solutions to financial-related challenges that arise on grants to ensure constant compliance to the three parts of the regulatory environment in which grants operate.

Other Competencies/Attributes: The preferred candidate must:

• Be a committed Christian, able to stand above denominational diversities.
• Attend and participate and lead in daily devotions and weekly Chapel services.
• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience, or on-the-job training:

• The incumbent should have bachelor’s degree in accounting, Finance, or any finance-related degree, and at least between five and seven years of senior-level accounting experience.
• Three to five years of experience in grant accounting is required with a preference for USAID and other government grant experience.
• Relevant World Vision experience is preferred.
• Certified Public Accountant (CPA) or Chartered Accountant would be desirable.
• Knowledge of Sun-Systems, PMQA, CAL Allocation Methodology, and other computer-related financial/accounting systems and budgeting is necessary.
• Must be a good problem solver, analytical, creative, and innovative.
• He She must have a good command of the English Language, both written and spoken.
• Cross-cultural sensitivity, flexible worldview, emotional maturity, and physical stamina.
• Demonstrated capacity to function well in a team and contribute effectively to team efforts.
• Commitment to World Vision Core Values and Mission Statement and participation in devotions.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
• Demonstrated leadership ability.
• Must be able to lead, coordinate and mentor staff with diverse qualifications, locations, and experience
• ZICA membership is mandatory

Working Environment / Conditions:

• • Work environment: Office-based with frequent travel to the field
• • Travel: 15% Domestic/international travel is required.
• • On-callll:

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: wvi.org