Project Finance and Administrative Assistant

Contract

This is a Service Contract contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about Service Contract contracts.

**OVERVIEW** Parent Sector : Field Office Duty Station: Malawi Job Family: Education Type of contract : Non Staff Level : SB3/2 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 20-10-2020 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** Under the overall delegated authority of the Director/Head of the Office; Senior Programme Specialist- Education and the direct supervision of the Finance and Administrative Officer, the incumbent will provide administrative support services STEP project in compliance with UNESCO Rules and Regulations, practices, standards and procedures and undertake the following tasks and responsibilities: Long Description Draft and prepare routine correspondence, memoranda and non-substantive reports; Maintain confidential and general files and establish reference systems; Assist in the preparation of budgetary and financial reports, statistics or projections for managers' use; Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures; Long Description Verify and process payments: Code, record and reconcile accounting transactions Generate expenditure reports from the automated systems Monitor and control commitments and expenditures Prepare detailed cost estimates and other data for use in budget analysis and proposals; Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary analysis of variances between budgets and actual expenditures; cross check consistency of figures Long Description Make arrangements, assist and advise on shipping; liaise with UNESCO General Services assistant Assist in initiating procurement action, in the preparation of purchase orders and contracts, monitor status of requisitions and maintain contact with suppliers Assist and provide guidance in preparation of travel plans, review travel claims, prepare travel ordersand travel disbursements through PROSPER or FABS **SKILLS/COMPETENCIES** Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) SKILLS/COMPETENCIES Willingness to work independently Proven ability to work in a multicultural environment Good IT skills, particularly with respect to the internet, Word Processing, Excel, Power Point, **REQUIRED QUALIFICATIONS** **EDUCATION** Completed secondary, technical and/or vocational education. Certification/Diploma in accounting or business management **WORK EXPERIENCE** At least three years of relevant work experience is required, one of which is with UN agency **DESIRABLE QUALIFICATIONS** **-** For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **APPLICATION PROCESS** **SELECTION AND RECRUITMENT PROCESS** Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.