Project Facilitator

Overview

Provide secretarial and administrative support to WHO operations in Bangladesh.

You have:

• Graduate in any discipline from recognized university with good academic record.
• Minimum of two years' work experience in a similar position is essential.
• Work experience in administration in UN agency, International Organization, NGO, Multinational Company, or Bank.
• Excellent knowledge of spoken and written skills in both English and Bengali.
• Proficient in using computer software applications including Microsoft Office and Statistical software.

Contract

This is a No grade contract. More about No grade contracts.

Objective of the programme

The objective of the programme is to deliver WHO Core functions at country level with a particular focus on the Organization’s directing and coordinating role for international health as expressed in the Constitution. The immediate Objective is to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively.

This individual will assist the programme by providing secretarial and administrative support

Description of duties:

Under the overall guidance of the Team Leader-BAN-IVD, and the direct supervision of WHO IVD NPO-Divisional Coordinator, the incumbent will provide administrative support to WHO filed operations and will perform the following duties:

• Screens incoming correspondence, documents and reports and routes to the supervisor with full background material; ensures its distribution and follows up on deadlines.
• Drafts/prepares general correspondence, types of statements, reports, prepares statistical tables, etc. Takes notes at meetings and prepares minutes.
• Maintains the work area's standard and electronic filing system (correspondence, general records, files, reference systems and publications, relevant policy and procedure documents, address contact lists, bibliographies, etc.) obtaining relevant information as required.
• Arranges appointments for supervisor, Maintains Supervisor’s calendar; Screens and receives visitors and telephone calls with tact and discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments.
• Provides secretarial support to organize meetings, workshops and training courses, including preparation of related folders.
• Using GSM/Oracle makes travel arrangements for the official visitor and project staff; prepares briefing materials for his/her use on official trips or special meetings and in his/her absence, prepares briefs or notes on matters for which the program is responsible.
• In collaboration with senior administrative support staff, monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
• Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services requests (GES). Monitor and record receipt of deliverables and initiate and monitor payments as needed.
• Cover reception, registry and pouch in absence of Receptionist.
• Performs other related duties as required or instructed, including provision of support to other areas of work and teams or the project, as required.

Required Qualifications:

Education:

Essential: Graduate in any discipline from recognized university with good academic record.

Desirable: Master’s in any discipline or any additional related qualification or on the job training.

Experience:

Essential: Minimum of two years' work experience in a similar position is essential.

Desirable:

• Work experience in administration in UN agency, Int. Org, NGO, Multinational Company, Bank etc.
• Experience in GSM/Oracle-based or other ERP system would be an added advantage.

Functional Knowledge and skills:

• Ability to carry out a wide variety of tasks.
• Ability to take notes and prepare draft documents/correspondence.
• Knowledge of public health system and services in Bangladesh.
• Organizational skills: deadline compliance, proactive action.
• He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.

Competencies:

• Teamwork
• Respecting and promoting individual and cultural difference
• Communication
• Producing results
• Knowing and managing yourself

Languages:

Excellent knowledge of spoken and written skills, both in English and Bengali.

Duty Station:

Anywhere in Bangladesh

Computer Literacy:

Proficient in using computer software applications, including Microsoft Office (Word, Excel, and PowerPoint, access), outlook, Statistical software (e.g. SPSS or STATA).

Salary & others benefits:

WHO offers locally competitive packages such as:

• Monthly salary: BDT 65,946.00.00 (SSA – 4, Step I) (non-negotiable)
• Insurance, Leave and Holidays as per WHO rules.

Additional Information

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews will be used as a form of screening
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
• Qualified female candidates are encouraged to apply.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: who.int