Project Coordinator - ECM

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

JOB TITLE: Project Coordinator

Project: Child Early and Forced Marriage in Sierra Leone 2024

GRADE: 3

LOCATION: Freetown

Length of Contract: 1 Year

CHILD SAFEGUARDING:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE: The Ending Child Marriage Advocacy Project 2024 is a one-year advocacy-focused project that will be implemented in Freetown. This initiative aims to advocate for and support the passage of a standalone parliamentary bill focused on ending child marriage. Save the Children, in collaboration with the Office of the First Lady, various committees in Parliament, and other development partners, is working to achieving this goal.

This project requires a Project Coordinator who will work with the Advocacy Manager and other members of the Advocacy and Communications team to implement this project. The Project Coordinator will be responsible for coordinating project activities, collaborating with partners, government officials, and civil society organizations to build support for the bill’s ratification. Additionally, they will facilitate internal processes for organizing Parliamentary meetings and campaigns to support the approval of the ECM bill. As part of SC’s dual mandate, the Project Coordinator will participate in emergency preparedness activities and be ready to respond in the event of an emergency, as required. The Project Coordinator will work under the direct line management of the Advocacy Policy and Campaigns Manager. They are expected to collaborate closely with all other Save the Children projects in the Coordination Office.

SCOPE OF ROLE:

Reports to: Advocacy Policy and Campaigns Manager

Supervisory Responsibility: None

Budget Responsibilities: Yes, as delegated by the Advocacy Policy and Campaign Manager

Project Coordination, National Level: [ Freetown]

• Coordinate project activities inclusive of project resources, partners, and project deliverables.
• Help the Advocacy Policy and Campaigns Manager to ensure that all project collaborating partners and SCI teams fully understand the project’s design, objectives, activities, and results framework, and contribute to the implementation of activities in line with them.
• Regularly update all components of the project’s PRIME Record. Coordinate implementation and monitoring in consultation with the relevant management, technical and awards teams.
• Ensure that the project fully meets all of SCI’s key performance indicators (KPIs) as relevant and contribute to overall performance of the project.
• Support the Advocacy Policy and Campaigns Manager to liaise with the technical teams to ensure that all project activities are implemented in line with quality standards.
• Work with the Advocacy Policy and Campaigns Manager to ensure that all project activities embed gender equality principles and use gender transformative and inclusive approaches as feasible, in line with the project design.
• In collaboration with the MEAL team, help ensure that the project’s MEAL plan is implemented and that all tools and processes are correctly implemented; flag challenges as needed in a timely manner.
• With the MEAL and project team, coordinate learning and regular review sessions that use project data to assess anticipated and unanticipated outcomes.
• Produce timely, accurate, and quality reports and other relevant documentation of project activities as required. Ensure that all project files are well-maintained and easily accessible to all, and that all communications coming from/going to the project are shared with all team members as relevant.
• Continuously and actively identify, manage, and monitor risks to the project in the area of implementation, and contribute to the overall risk management of the project.
• Coordinate the preparation of case studies, communications materials, and other materials developed for the project in collaboration with the communications coordinator.
• Work closely with the MEAL team and other project teams to ensure that all project accountability and feedback mechanisms are operational, functional, and used.
• Ensure that the project meets all requirements for safeguarding and safe programming.

Financial Resources Management

• Manage and monitor assigned budget components and/or expenditure levels, as delegated by the Advocacy, Policy and Campaigns Manager: authorize expenses as delegated, ensuring full compliance with all SCI and donor policies, and ensuring value for money.
• Prepare and regularly review project spend plans for Review BVA reports and transaction listings on a monthly basis, identifying incorrect postings and variances in a timely manner.
• Prepare monthly cash forecasts, procurement plans, and periodic financial forecasts as required, ensuring these are realistic and as accurate as possible; and monitoring them regularly.
• Ensure proper control, usage and documentation of all organisational assets assigned to the project.

External Relationships

• Responsible for ensuring the direct support/engagement of all partner relationships (OFL, MGCA, CRC, CFN, GBV COP, etc), with support from the Advocacy Policy and Campaigns Manager. Coordinate short-term MOUs as relevant.
• Ensure that all partners and collaborating agencies fully understand and comply with all Save the Children’s policies, procedures, and protocols, as relevant.
• Maintain positive relationships with all other relevant government agencies, stakeholders, and civil society networks/organisations as relevant to the project, and under the supervision & guidance of the Advocacy, Policy and Campaigns Manager.
• As delegated, represent Save the Children in various external meetings and workshops.
• Contribute to the development of a coherent project communication strategy and play a key role in the implementation of the strategy, with the support of the Communications Coordinator.

Other

• Prepare and submit regular weekly/monthly plans and reports of project activities, as required.
• Other duties as may be assigned by her/his line manager; participate in required trainings.
• Comply with all relevant Save the Children policies and procedures, including, but not limited to:
• fraud and anti-bribery, child safeguarding and code of conduct, sexual harassment and gender equality, safety and security, finance, procurement, and human resources.
• Ensure all project activities are implemented in line with safe programming procedures/ protocols.

BEHAVIOURS (SCI Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external

• partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.
• At least three years of experience in all aspects of programme/project cycle management, including design, planning, implementation, and monitoring/evaluation.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity.

EDUCATIONAL QUALIFICATIONS

Minimum of an undergraduate degree in project management, community development studies, social work or related field

EXPERIENCE AND SKILLS

• Experience with financial/budget management and monitoring.
• Experience in external relations with government, community stakeholders and civil society.
• Fluency in written and spoken English; excellent documentation and report-writing skills.
• Excellent interpersonal, communication and presentation skills, as well as training/facilitation skills.
• Experience in managing and building staff teams, developing staff capacity.
• Experience in working with local/national civil society partners, networks, and coalitions.
• Proficiency in computer e.g. MS Word, MS Power Point and Excel.
• Experience in inclusive, gender equitable and participatory approaches.
• Strong analytical and conceptual skills and the ability to think and plan strategically.
• Ability to be self-sufficient and resourceful, proactive in identifying and addressing challenges, yet consulting and asking for assistance as needed/relevant.
• Willing to commit to Save the Children’s aims, values and principles.

Desirable

Some NGO/INGO experience is desirable.

Equal Opportunities: The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures, as well as all other policies and procedures.

Additional job responsibilities: The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health & Safety policies and procedures.